Position Information

NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleAgency Program Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42555 to $51830 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 40 North Pearl Street

City Albany

StateNY

Zip Code12243

Job Specifics

Minimum Qualifications Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title. Appropriate titles include but are not limited to;

Administrative Aide, SG-13
Administrative Aide Spanish Language, SG-13
Business Document Specialist 2, SG-11
Business Services Center Representative 1, SG-11
Legal Affairs Specialist 1, SG-14
Legal Affairs Specialist 1 Spanish Language, SG-14
Licensing Examiner 1, SG-12
Payroll Examiner 1, SG-12
Payroll Specialist 1, SG-11
Secretary 1, SG-11
Secretary 1 Spanish Language, SG-11
Stores and Mail Operations Supervisor, SG-12
Student Loan Control Representative 1, SG-11
Student Loan Control Representative 1 Spanish Language, SG-11

OR

Candidates must be reachable on the current eligible list for Agency Program Aide in Albany. Candidates who are currently on the eligible list for Agency Program Aide in Albany need not submit an application for this posting unless they are applying directly as a result of the transfer qualifications listed above.

Duties Description The duties of this position include, but are not limited to, the following:
• Act as first level review in the evaluation of proposals for funding received in response to RFP’s. Ensure all required documents are received and that packages are complete;Assists in preparing short-term and long-range work objectives and goals;
• Collect data of refugee arrivals from the Office of Refugee Resettlement, and of clients who receive services from Bureau of Refugee and Immigrant Assistance (BRIA) funded programs and create reports utilizing Excel;Assists in ensuring compliance with administrative and programmatic requirements;
• Enter information on programs and services into the BRIA Information Network (BIN) system. Provide assistance to service providers using BIN to determine eligibility BRIA services;Assists in preparation, review, evaluation, and analysis of a variety of reports and records;
• Answer the main phone line for BRIA, screen calls, answer questions and take messages, as necessary, or forward call to the appropriate staff member;

• Refer calls from Non-English speakers to appropriate in-house staff, or conference in via a three- way call with the Language Line;

• Assist in special projects such as preparing training materials, maintaining databases, and preparing annual or other special reports.

Additional Comments You must be a current New York State employee to apply for this position. A full-time, contingent-permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.
***Candidates should reference posting #17-073 when submitting your application.*** If submitting electronically, please reference posting #17-073 as part of your subject line.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

 

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact the Office of Equal Opportunity Development in Albany at (518) 473-8555 or in New York City at (212) 961-8216.