Review Vacancy
Date Posted: 04/27/17
Applications Due: 05/08/17
Vacancy ID: 38616
Position Information
NY HELPNo
AgencyTransportation, Department of
TitleAdministrative Aide
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade13
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $42555 to $51830 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 5%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 50 Wolf Road
Albany
City NY
StateNY
Zip Code12232
Job Specifics
Minimum Qualifications In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.
Duties Description Duties may include, but are not limited to:
• Assist Director of Construction with tracking correspondence, responses, assignments and deadlines.
• View and assist in keeping the Director’s calendar appointments and schedule meetings/appointments as needed.
• Track state-wide Construction vehicle usage and personal car mileage utilizing ExpenseAnywhere and Fleet Management reports.
• Organize and prepare travel forms, agendas and handouts for group travel and training.
• Maintain NPS and travel budgets.
• Independently draft and prepare correspondence and edit documents as needed.
• File, respond to in-coming calls and e-mail inquiries. As well as direct inquiries to appropriate staff.
• Manage in-coming and out-going mail.
• Function as Purchasing Coordinator.
• Function as Personnel Coordinator.
• Work cooperatively with internal and external staff while exercising a considerable amount of independent judgment in performing duties.
• Possess and apply with proficiency Department applications: TADS; ExpenseAnywhere; BI Reporting; EBO; Microsoft Office (Word, Excel, Access Outlook, PowerPoint); Internet Explorer and other applications and programs that are or become utilized by the Office of Construction.
• Performing other duties, as required.
Responsibilities also may include participating within the Incident Command System to support the department’s response to regional and statewide emergency situations.
Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Kacie Marzano
Telephone
Fax
Email Address HR-Personnel@dot.ny.gov
Address
Street 50 Wolf Road, 1PL
City Albany
State NY
Zip Code 12232
Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than May 8, 2017.
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