Position Information

NY HELPNo

AgencyUniversity at Albany

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address University at Albany, Department of Communications

1400 Washington Avenue

City Albany

StateNY

Zip Code12203

Job Specifics

Minimum Qualifications THIS POSITION WILL REMAIN POSTED UNTIL FILLED

Candidates must be current state employees and have a reachable score on the Secretary 1 list or have a current permanent appointment with 1 year of service as a Secretary 1 or as a title eligible for transfer to Secretary 1 or appointment as Secretary 1 here at UAlbany, less than 1 year of service (remainder of probationary period to be completed in new assignment), Grade 9 with one year in service looking to do 70.1 two grade jump to grade 11, or be a former state employee eligible for reinstatement to the title of Secretary 1.

OR


Provisional Pending Exam:

One year of permanent competitive or 55-b/c service as a Keyboard Specialist 1, Keyboard Specialist 1 (Spanish Language), Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Law Department Document Specialist, Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), or Senior Data Entry Machine Operator
Candidates must be eligible to take and pass the next available Secretary 1 exam and obtain a reachable score for contingent / permanent appointment


May be filled from a mandatory reemployment list if one is in effect at the time of appointment..

Duties Description Provide administrative support for the Department of Communication Graduate, Honors and Undergraduate Programs in Communication and Journalism.
Assist the Chair and Administrative Manager with Departmental procedures and maintain a high degree of professionalism and efficiency in customer service in responding to telephone, email and walk-in requests. The ability to multi-task under pressure, maintain confidentiality and work in an organized manner while maintaining a professional and amiable manner, is required of this position. You are the first contact many students and their parents have with the Department so a pleasant interaction is important. Serve as the secondary Department liaison with all campus administrative offices including the following: the College Office, Graduate Studies and Graduate Admissions, Registrar, Human Resources, Facilities Management, Purchasing, Accounting, Summer Sessions, Mail Services, Rapid Copy, the Key Shop, Parking Management, Sodexo, Alumni Association and Undergraduate Admissions. There is an expectation for outstanding customer service and the building of positive working relationships. Working knowledge of software packages used for word processing, spreadsheet development and database management including Microsoft Word, Excel and PeopleSoft. Answer e-mails, phone calls and related correspondence in relation to policy or procedures and refer calls to appropriate faculty or staff member. Provide students, faculty and the general public with assistance regarding programs, policy and procedure. Liaison with other University offices and departments, assist in preparing Human Resources paperwork for departmental hires, schedule meetings and maintain calendars, assist with travel arrangements and prepare travel vouchers, assist with conferences; assemble and coordinate background materials for meetings and conferences, maintain inventory and requisition office supplies, maintain accounting records, supervise student staff


Ideal opportunity for Grade 9 with one year in service looking for Promotion to Grade 11. Typing proficiency test will be given if necessary at SUNY.

Additional Comments Please mail your resume/application (Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
(S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking lateral transfer/ 70.1 two-grade jump or reinstatement) to:
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@albany.edu

Address

Street 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease mail your resume/application (Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
(S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking lateral transfer/ 70.1 two-grade jump or reinstatement) to:
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222