Review Vacancy
Date Posted: 10/16/17
Applications Due: 10/31/17
Vacancy ID: 44493
Position Information
NY HELPNo
AgencyEmpire State University
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Saratoga
Street Address 1 Union Avenue
City Saratoga Springs
StateNY
Zip Code12866
Job Specifics
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Duties Description SUNY Empire State College, Office of Academic Affairs, is seeking a Secretary 1 at our Saratoga Springs Location. The Secretary 1 position provides administrative and clerical support for the Provost and the Office of Academic Affairs (OAA), including the Office of Sponsored Programs.
The duties include, but are not limited to:
Provides administrative support for the Provost and Academic Affairs
•Handle phone and email inquiries to OAA and the Provost, gathering relevant information, making appropriate referrals, and/or drafting the response
•Open, review, sort and distribute the Provost’s mail, reviewing incoming correspondence and report making appropriate referrals and tracking and following-up on required responses
•Draft correspondence for the academic leadership team and review outgoing correspondence for proper grammatical usage, clarity, accuracy and completeness
•Manage Outlook calendars for OAA leadership and prepare meeting materials
•Arrange, coordinate and host both internal and external meetings and conferences, large and small, simple and complex
•Prepare travel itineraries and prepare and submit travel reimbursements
•Maintain and reconcile various budgets in Academic Affairs and Sponsored Programs using QuickBooks and the SUNY Research Foundation systems, order supplies and materials and process payments
•Attend meetings as needed, taking minutes and prepare a summary of the meeting’s conclusions or agreed upon courses of action
Provide programmatic support for the Office of Sponsored Programs
•Maintain SUNY Research Foundation records and budgets and process vouchers and requisitions
•Maintain a variety of databases related to grant development, award summaries and post-award reporting
•Ensure that principal investigators (PIs) and others are aware and have timely notification of reporting requirements
Additional Comments Applications Due By: October 31st, 2017
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name SUNY Empire State College - Office of Human Resources
Telephone 518.581.2240
Fax
Email Address brooke.white@esc.edu
Address
Street 2 Union Ave
City Saratoga Springs
State NY
Zip Code 12866
Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
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