Review Vacancy
Date Posted: 12/14/17
Applications Due: 12/27/17
Vacancy ID: 46084
Position Information
NY HELPNo
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 2 CIT
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $35344 to $43443 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Franklin
Street Address 2445 State Route 30
City Tupper Lake
StateNY
Zip Code12986
Job Specifics
Minimum Qualifications Transfer Qualifications: Any current Office Assistant 2
Any permanent employee eligible for a 70.1 transfer.
Promotional Opportunities: Anyone currently reachable on the Civil Service List.
Provisional Appointment: In the event that there is not a valid eligible list, candidates who meet the qualifications below may be qualified for a provisional appointment.
Minimum Qualifications: You must have one year of permanent service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher.
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:
• All clerical work assigned by Treatment Team Leader, Developmental Assistant 3, mid-levels (typing, filing, scheduling).
• Coordinates and maintains staffing schedules for the Treatment Team Leaders.
• Inventory and ordering of office supplies, equipment, etc.
• Prepare and review legal paper (Court Orders, 2PC, Court Notification, affidavits, CPL 730 and CPL 330 documents) for accuracy, timeliness and thoroughness. Cover Legal for other teams when required.
• Have applicable knowledge of salient MH laws and ICF regulations to ensure documentation
and compliance with these rules and regulations
• May supervise Office Assistant 1.
• Assist and provide coverage for Office Assistant 1 and Secretary I with all aspects of their job when required.
• Minutes for clinical meetings.
• Maintains and audits petty cash.
• Extensive use of computers primarily for presentation, creating and maintaining spread sheets, and data base application, creating forms, correspondences, and word processing applications.
• Maintains missing person profiles, Policy and Procedure Manuals, and Operations Manual.
• Assist in preparation for IUR/IPR and DOH surveys, including all chart reviews.
• Maintains routine reports and responsibilities such as Monthly Reports, Incident Reports, Census, Meeting Notices, etc.
• Pick up mail, stamp in, sort and distribute to Team Leader, Team members and the individuals who live at CIT.
• Answer telephone for Team Leader and all team members. Take messages and page when necessary.
• TABS-Must have knowledge of Tracking and Billing System. Do changes for the Team when Office Assistant 1 is not available.
• Responsible for ensuring paperwork is in order when a person is admitted or discharged. Prepare Mock Charts when individuals are transferred.
• RIA, IDA, TIMES database entry
• Other Duties as Assigned.
Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• Position may be eligible for Loan Forgiveness via the Public Service Loan Forgiveness program:
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Sunmount OHRM
Telephone 518-359-4150
Fax 518-359-4161
Email Address opwdd.sm.sunmount.jobs@opwdd.ny.gov
Address
Street 2445 State Route 30
City Tupper Lake
State NY
Zip Code 12986
Notes on ApplyingPlease reference the above EOA # 17-182 in all correspondence.
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