Review Vacancy
Date Posted: 03/08/18
Applications Due: 03/23/18
Vacancy ID: 49373
Position Information
NY HELPNo
AgencyEmpire State University
TitleOffice Assistant 2 Calculations
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $35344 to $43443 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Saratoga
Street Address Coordinating Center
City Saratoga Springs
StateNY
Zip Code12866
Job Specifics
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Duties Description SUNY Empire State College, Office of Business Services, seeks an Office Assistant 2 (Calculations) at our Coordinating Center in Saratoga Springs.
The Office Assistant 2 (Calculations) will be responsible for preparing student billing statements by reviewing registrations, financial aid, third party reimbursements, and payments. The incumbent must also be able to communicate this information to the student, staff, and outside sources. This may involve telephone contact, written communication as well as e-mail correspondence. This task requires a thorough knowledge, understanding, and analysis of college, state, and federal rules and regulations for billing, financial aid and debt collections.
The Office Assistant 2 (Calculations) will be responsible for processing all payments, refunds and invoices for new and used books utilizing Quickbooks. This process will include contacting vendors. The incumbent will prepare bank deposits for third parties, IFR's, bookstore, and student loans.
In addition, the Office Assistant 2 (Calculations) will maintain journal entries, help to sort and distribute the bi-weekly payroll checks, set up and monitor monthly payment plans, respond to email inquiries, faxes and answer phones. The incumbent will also provide substitute coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require.
Additional Comments SUNY Empire State College is an Equal Opportunity Employer.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security
Applications Due By: March 23rd, 2018.
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
Resume
Cover letter
Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Brooke White
Telephone 518-587-2100
Fax 518-587-5448
Email Address brooke.white@esc.edu
Address
Street 2 Union Avenue
City Saratoga Springs
State NY
Zip Code 12866
Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
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