Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45159 to $55008 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Job Specifics

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55 b/c service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law. Eligible list candidates will be considered and need not apply to this canvass.

Preferred Qualifications: Preferred qualifications include: strong organizational skills; excellent oral communication skills; and proficiency in Microsoft Word and Excel.

Duties Description The Program Aide (PA) provides general support to the Director and six professional staff of the Office of Audit Services and Compliance. The PA’s duties will include, but will not be limited to: assisting with audits of approximately 3,000 user agencies to ensure compliance with FBI guidelines with respect to assessing Criminal History Record Information; and ensuring compliance with guidelines covering the DMV Photo system and LAWMAN. The PA will maintain systems to track historical overviews of completed audits; schedule mandated audits; verify data, and summarize and document audit results. In addition, the PA obtains audit related information from the DCJS Portal, Criminal Justice Information Systems (CJIS) and Word folders. The PA will follow up with agencies for outstanding and incomplete audits and will provide assistance to agencies under audit as needed.

The PA will also be responsible for preparing outgoing correspondence; purchasing supplies and equipment and reconciling accounts; assisting staff with travel arrangements as needed; and maintaining hard copy and electronic files.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Derick Eng, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Derick Eng.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Theresa Scrodanus

Telephone (518) 457-3875

Fax (518) 457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting # 55234 on your cover letter.

DCJS was named to the Times Union’s list of 2017 and 2018 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.