Review Vacancy
Date Posted: 07/19/18
Applications Due: 07/29/18
Vacancy ID: 55311
Position Information
NY HELPNo
AgencyAttorney General, Office of the
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40324 to $49417 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County New York
Street Address 28 Liberty St
Criminal Appeals / Federal Habeas Corpus
City New York
StateNY
Zip Code10005
Job Specifics
Minimum Qualifications Interested candidates must be reachable on the Secretary 1 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible to transfer under Section 70.1, candidates must have one year of permanent, competitive service in a qualifying title allocated to a salary grade 9 or higher. If the applicant is not currently in a title that requires having passed a typing proficiency exam, or has not previously held a keyboard or secretarial title, the candidate must take and pass a typing proficiency exam to qualify for transfer.
Duties Description • Communicate frequently with courts at all levels, the District Attorney’s (DA) Office, the DA’s Appeals Bureau, and other parts of OAG, to request information and documents (i.e. appellate documents, leave letters, decisions, and to arrange for the pick-up of plea and sentencing minutes when appropriate).
• Open, review, sort and distribute the mail. This includes reviewing all incoming court documents and identifying if they are relevant to the Criminal Appeals/Habeas Corpus Bureau, if they are not, the documents must be forwarded appropriately.
• Ensure that all documentation is received by the attorneys in a timely manner, this includes maintaining a tickler of what documents and transcripts have been requested. Follow-up with courts as needed.
• Make travel arrangements and prepare travel vouchers for attorneys.
• Assist attorneys with the filing of responses and serving opposing party by proof-reading and cite-checking, making copies of the filings, and arranging for service.
• Prepare memos and letters as assigned by the attorneys.
• Prepare courtesy filings for courts and service copies for adversaries.
• Maintain the case tracking database.
• Close files and arrange for storage.
• Perform general office duties as needed, including scanning, faxing, copying, and answer phones etc.
• Order office supplies and act as a backup person to request repairs on equipment.
• Perform other duties as assigned.
Additional Comments It is preferred that applicants have a strong proficiency with Microsoft Office applications. Applicants should possess excellent communication and problem solving skills.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Andrew Clancy
Telephone (518) 776-2500
Fax (518) 915-7754
Email Address andrew.clancy@ag.ny.gov
Address
Street Office of the Attorney General, Human Resources Managment Bureau
The Capitol
City Albany
State NY
Zip Code 12224
Notes on ApplyingPreferred method of applying is via e-mail. Please include vacancy ID #55311 in the subject line. Please be sure to include a cover letter and current resume.
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