Review Vacancy
Date Posted: 07/20/18
Applications Due: 07/22/18
Vacancy ID: 55364
Position Information
NY HELPNo
AgencyCriminal Justice Services, Division of
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40324 to $49417 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Alfred E. Smith State Office Building
80 South Swan Street
City Albany
StateNY
Zip Code12210
Job Specifics
Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55 b/c service in a title SG-09 or higher and otherwise eligible for transfer under Civil Service Law.
Duties Description The Secretary 1’s duties will include, but will not be limited to, preparing, formatting and finalizing contracts for submission to the Office of Financial Services; utilizing the Grant Management System to upload documents and emails as needed; preparing award letters and emailing the letters to recipients; preparing, setting up and taking minutes at quarterly MVTIFP Board Meetings; and assisting members of the MVTIFP Board with travel arrangements and vouchers.
The Secretary 1 will also answer calls and direct them appropriately; assist with daily operations of the unit; serve as backup for other units within OPDF as needed; prepare and manage correspondence, memos, reports and other documents; file correspondence and general subject matter items appropriately; prepare letter merges using data systems and Word documents; submit and track purchase and travel requests for the unit; and use Microsoft Office, particularly Excel, to develop and maintain spreadsheets, edit contract packages and use PowerPoint.
Additional Comments Appointment is subject to Division of Budget waiver approval.
REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Derick Eng, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Derick Eng.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Theresa Scrodanus
Telephone (518) 457-3875
Fax (518) 457-4000
Email Address DCJSjobs@dcjs.ny.gov
Address
Street Alfred E. Smith Building
80 South Swan St.
City Albany
State NY
Zip Code 12210
Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting # 55364 in your email / cover letter.
DCJS was named to the Times Union’s list of 2017 and 2018 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.
FAQs • Workers with Disabilities (55b/c) • Civil Service Exams
State Agencies: Department of Civil Service • Office of the State Comptroller
OER Link: Employee Unions and Bargaining Units
Exam announcements • General Information about NYS Government
© 2024 NYS Department of Civil Service
StateJobsNY ℠ 2024 NYS Department of Civil Service
Accuracy • Privacy • Accessibility • Contact