Position Information

NY HELPNo

AgencyInformation Technology Services, Office of

TitleOffice Assistant 3, Ref. #11536

Occupational CategoryAdministrative or General Management

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47773 to $58028 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Swan Street Building, Core 4, Empire State Plaza

City Albany

StateNY

Zip Code12220

Job Specifics

Minimum Qualifications Open to NYS employees with one year of permanent competitive service as an Office Assistant 3, SG-14 OR in a position approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in advancement of more than two salary grades.

Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list for this title in order to be list appointed.

Duties Description This position will be assigned to the Procurement and Contract Support Unit within ITS Finance. The incumbent will be responsible for a variety of tasks focused on procurement card (p-card) and Hourly Based Information Technology Services (HBITS) task order processing, and similar activities. Duties include but are not limited to:
• Respond to questions from p-card holders concerning their roles and responsibilities as a p-card holders
• Assist with developing and updating of p-card training
• Review and process Monthly Account Summary Transmittal (MAST) card packages, including all receipt and purchasing justification contained therein
• Escalate suspicious or inappropriate purchasing activity to PACS management, as warranted
• Track agency p-card data
• Assist with processing HBITS task orders using the ITS PACS SharePoint site
• Respond to inquiries from program areas involving HBITS task orders
• Assist in tracking HBITS data
• Respond to requests from ITS management regarding HBITS task order processing
• Respond promptly to requests for information from management
• Prioritize work assignments accordingly
• Perform other duties and projects as assigned
• Perform the full range of supervisory duties.

Additional Comments Approval to fill this position is pending. Some positions may require fingerprinting. Selected candidates who are new or returning to NYS service may be required to pay for fingerprinting fees.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Louise C. Nails

Telephone (518) 473-0398

Fax (518) 402-4924

Email Address HR.recruitment@its.ny.gov

Address

Street Empire State Plaza

P.O. Box 2062

City Albany

State NY

Zip Code 12220

 

Notes on ApplyingTo apply, please submit a cover letter and resume to the attention of Louise C. Nails no later than September 28, 2018 and indicate that you are applying for Office Assistant 3, Ref. #11536. In your cover letter, please clearly indicate how you meet the minimum qualifications, as stated above, and describe relevant experience for this position.

Your Social Security Number may be required in order to confirm your eligibility.