Position Information

NY HELPNo

AgencyEmpire State Development, NYS

TitleAdministrative Assistant - WNY

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $47500 to $51000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Erie

Street Address 95 Perry Street

City Buffalo

StateNY

Zip Code14203

Job Specifics

Minimum Qualifications Education Level Required: High School diploma or equivalent. Associated degree preferred.

Relevant Experience required: 1 to 3 years of office experience.

Knowledge Required: Basic knowledge of MS Office, Excel plus Power Point preferred but will train the right candidate. Excellent communication skills – both written and verbal; Excellent follow up skills; Excellent organizational skills, ability to multi-task. Able to handle correspondence when directed.
ALTERNATE MINIMUM REQUIREMENTS FOR INTERNAL CANDIDATES: A minimum of 5 years of satisfactory service in another (relevant) position with Empire State Development. Up to 2 years of accredited post-secondary education, or service in the U.S. military may be substituted for service at ESD.

Duties Description *Applicants MUST submit a cover letter with resume to be considered.
This position will require in-office presence.
Minorities, women, and individuals with disabilities are encouraged to apply. Please contact
Human Resources if you require an accommodation.
Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.*

BASIC FUNCTION:
The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back – up receptionist role, as needed.
WORK PERFORMED:
• Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested.
· Arrange/Schedule meetings and travel as necessary; organize and submit expense reports.
· Answer telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance.
· Conduct the saving of electronic files and email in appropriate project folders to assist with maintaining organized electronic files.
· Draft basic documentation from Corporation templates, use mail merge system for disbursement of information.
· Create and maintain multiple project tracking Excel spreadsheets.
· Conduct scanning including disassembling documentation, copying/scanning all materials, and resemble back to original format for filing of original materials.
· Check invoices for accuracy and valid signatures prior to department head’s approvals, as assigned.
· Process incoming fee checks.
· Assist other support staff in the department or elsewhere in the Corporation, as required.

Additional Comments Salary range as specified.
Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Administrative Assistant - WNY.docx

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 655 Third Avenue

City New York

State NY

Zip Code 10017

 

Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY