Position Information

NY HELPYes

AgencyHealth, Department of

TitleOffice Assistant 2 (NY HELPS) - 22181

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Monroe

Street Address Western Regional Office / Nutrition - WIC

1565 Jefferson Rd, Suite 120

City Rochester

StateNY

Zip Code14623

Job Specifics

Minimum Qualifications NY HELPS: One year of clerical experience.

Promotion Provisional: One year or more of permanent or contingent-permanent, competitive, or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

Permanent Transfer Candidates: Current New York State employee with one or more years of permanent or contingent-permanent service as an Office Assistant 2, Grade 9, or one or more years of permanent or contingent-permanent service in a title at or above the Grade 7 level, and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications: The preferred candidate will have experience with Excel, SharePoint, Outlook, WebEx, Zoom and Microsoft Office.

Duties Description The Office Assistant (OA) 2 will be in the Western Regional Office Community Health Woman, Infants, and Children (WIC) Program providing complex administrative support to staff. They will work with a team of professionals to ensure consistent, high-quality support for program activities.

The OA 2 will assist with designing clerical processing procedures, reviewing, and updating existing procedures, and training other clerical staff on these processes. This includes proof-reading fiscal and written documents, reviewing and completing basic numerical calculations, preparing documents for issuance to contractors and the public, gathering and compiling information from documentation provided, monitoring shared email boxes, scheduling meetings upon request, updating calendars, and maintenance and organization of program documents using both paper and electronic filing systems.

Additional Comments Full-time, provisional, contingent permanent competitive, or contingent permanent non-competitive appointment. Transfer candidates may be asked for their social security number to verify transfer eligibility.

If less than three interested and qualified New York State Department of Health employees serving in the direct-line, lower-level title(s) within the agency apply to this opportunity, the agency may make a non-competitive appointment under the NY HELPS program. For additional information about the NY HELPS Program, please refer to https://www.cs.ny.gov/help/.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management Group, RMV/OA2/22181/DON

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Room 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference RMV/OA2/22181/DON included in the subject line or by mail to Human Resources Management Group, RMV/OA2/22181/DON, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.