Position Information

NY HELPYes

AgencyMental Health, Office of

TitleContract Management Specialist 1/Contract Management Specialist Trainee, Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $65001 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Job Specifics

Minimum Qualifications Non-Competitive HELPS Opportunity:
Contract Management Specialist Trainee 1: Candidates must possess a Bachelor’s degree or higher.

Contract Management Specialist Trainee 2: Bachelor’s or higher degree AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist 1: Bachelor’s or higher degree AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Transfer Opportunity:
Candidates must have permanent status as a Contract Management Specialist, Grade 18, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 52.6 of the Civil Service Law into the Contract Management Specialist 1 or Contract Management Specialist Trainee level.

55b/c Opportunity:
Individuals certified eligible for the 55b/c program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law AND possess a Bachelor’s degree will also be considered. Please provide a copy of your eligibility letter with your response.

PCO Opportunity:
Candidates with a score of 100 or higher on the current 2023 PCO eligible list who are interested in this vacancy are encouraged to apply. Please provide a copy of your test score with your response.

Advanced placement to the Trainee 2 or Journey level may be possible depending on education.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Contract Management Specialist 1, Grade 18, position within the Adult Community Care Group. Under the direction of a Contract Management Specialist 2, the incumbent will be assigned to the Housing Development and Support, Capital Management Unit. The incumbent will be responsible for coordinating with the Division of Budget on funding requests, executing capital contracts, and coordinating payments on new housing and Comprehensive Psychiatric Emergency Program (CPEP) development. The incumbent will perform contract management duties as well as provide contract related guidance to agency staff.

Specific duties include, but are not limited to, the following:

• Collaborate with internal stakeholders to draft, issue, and review Requests for Proposals (RFPs) statewide

• Prepare reports and recommendations for contract approval including:
o Draft written responses to interested parties on contract awards and contract status.
o Prepare contract documents for signature and forward to contractor for signature.
o Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies, including the Office of State Comptroller.
o Serve as a liaison to control agencies to address questions and concerns to assure contract approvals.
o Process purchase orders and construction contracts.
o Monitor contract expenditures and spending plans. Advise supervisor of more complex problems or issues.
o Monitor proposed contracts throughout the approval process to ensure internal and control agency requirements are met.
o Review contractor vouchers for accuracy and verify completeness prior to submission for payment.

• Monitor and maintain internal contract review including:
o Monitor contracts for funds availability and prepare written reports for inclusion in spending plan updates.
o Maintain data in the computerized contract system including general contract data, budget information, and contract schedules.

Additional Comments **This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


**The salary listed applies to candidates appointed to Contract Management Specialist 1, SG-18. The salary for candidates appointed to Contract Management Specialist Trainee 1 starts at $49,363 and, for current New York State employees, is based on the candidate’s salary at the time of hire.

**Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Chad Reid

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #168420 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.