Review Vacancy
Date Posted: 10/03/24
Applications Due: 10/18/24
Vacancy ID: 168773
Position Information
NY HELPNo
AgencyAging, Office for the
TitleSpecial Assistant (Director of Financial Administration) VID 168773
Occupational CategoryOther Professional Careers
Salary GradeNS
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $100845 to $127474 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Exempt Class
Travel Percentage 5%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 2 Empire State Plaza
City Albany
StateNY
Zip Code12223
Job Specifics
Minimum Qualifications A bachelor’s degree and five years of relevant experience* in a financial management, accounting, contract management.
*Substitutions: four years of specialized experience or associate degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.
Preferred Qualifications:
Experience in accounting management, budgeting management, or procurement and contract management for government institutions/programs, coupled with familiarity with managing federal grant reporting, maintenance of effort requirements, required state financial system transactions and general federal award regulations, such as the Uniform Administration Requirements, Cost Principles and Audit Requirements. Extensive experience working directly with the Division of the Budget (DOB), Office of the State Comptroller (OSC), Statewide Financial System (SFS), and the Office of General Services Business Services Center (BSC) is key.
Duties Description • Supervise the fiscal administration of all grants to Area Agencies on Aging, including the review and approval of applications for funding, review and approval of claims, the provision of technical assistance to grantee staff, the conduct of periodic field visits to monitor and assess the grantees, and the establishment and maintenance of appropriate accounting records to report and track grant funds.
• Direct the fiscal administration of aid to localities grants, including the review of applications, the development of budgets and budget modifications, workplans and agreements, the review and approval of claims, the provision of technical assistance, and the establishment and maintenance of appropriate accounting records to track the funding for the agreements.
• Ensure timely fiscal review, approval and processing of grant applications, claims and voucher payments, financial reporting, and the ongoing fiscal monitoring of all NYSOFA programs, including allocation of costs.
• Assist in the development of the agency’s annual Budget Request for Aid to Localities projects and re-appropriations.
• Monitor aid to Localities cash disbursements for federal, General Fund and Special Revenue Accounts.
• Oversee the payment process and notify staff of any actions necessary to adjust expenditure levels, recoup advances, liquidate remaining balances, or close out grants.
• Develop procedures for NYSOFA to disburse grant funds, review grantee applications and vouchers, preparation of grant contracts and financial reports, and closeout activities.
• Oversee various other activities related to grant funds received by NYSOFA, including the preparation of allocation schedules and financial reports as well as the establishment and maintenance of appropriate accounting records.
• Provide ongoing direction and supervision of the Grants Administration Unit, including work assignments, review of completed work, provision of training and technical assistance, periodic evaluation of staff, and staff development.
• Provide advice regarding the implementation of new programs, policies and policy changes, development of regulatory standards and the review of proposed regulations. Supervise the development of procedures and forms for use by NYSOFA staff and grantee staff, including those needed for the administration of grants, as well as internal procedures to assist staff in carrying out their duties.
• Act as liaison with other State and federal Agencies, including the Office of the State Comptroller (OSC), the Division of Budget (DOB), the State Financial System (SFS) and the Federal Administration on Community Living (ACL) and other federal funding agencies regarding NYSOFA grant activities.
• Participate in special initiatives to meet State and Agency priorities and mandates.
• Represent the Assistant Deputy Director in their absence.
• Position may require up to 5% travel.
Additional Comments The NYS Office for the Aging is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Human Resources/ZP
Telephone 518-473-5282
Fax 518-486-1631
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
City Albany
State NY
Zip Code 12242
Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.
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