Position Information

NY HELPYes

AgencyGeneral Services, Office of

TitleFood Distribution Administrator 1 (VID 168839)

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $49363 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 93 Broadway

City Menands

StateNY

Zip Code12204

Job Specifics

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.

Required experience: A bachelor's or higher and two years of administrative or management experience with planning, directing, and coordinating the storage and distribution of food and related food distribution materials for an adult/child nutrition program, food bank, food distribution service, hospital, residential institution for adults or children, restaurant, hotel, or recreational complex. Juris Doctor, master's and higher-level degrees will substitute for one year of specialized experience.

**Food Distribution Administrator level requirements:
• Food Distribution Administrator Trainee 1 (equated to SG-13): bachelor or higher degree.
• Food Distribution Administrator Trainee 2 (equated to SG-14): bachelor or higher degree and one year of specialized experience.
• Food Distribution Administrator 1, SG-18: bachelor or higher degree and two years of specialized experience.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 13 or above and eligible for transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law.

Duties Description • Administer the Warehousing, Distribution, and Entitlement for the National School Lunch Program (NSLP), the Child and Adult Care Food Program (CACFP) and Summer Food Service Program (SFSP) which provides schools, childcares, and other eligible recipient agencies access to United States Department of Agriculture (USDA) foods.
• Ensure that program is following federal regulations 7 CFR 250 and other associated regulations.
• Update and maintain the Food Distribution Webpage
• Prepare and finalize procedures
• Communicate effectively with a wide variety of stakeholders to include, schools, warehouses, distributors, NYSED and the USDA to ensure that all commodities are ordered and received by schools and childcare facilities on a timely basis.
• Ensure recipient agencies are confirmed eligible, enrolled in the program, and instructed in the processes of ordering foods.
• Allocate state entitlement to schools and childcares.
• Respond to questions concerning program, policy, and procedures for the National School Lunch Program.
• Facilitate tri-annual School Lunch Advisory Council (SLAC) meetings.
• Ensure that the OGS-FD website is accurate. Send updates to the OGS Digital Team
• Audit the monthly Warehouse and Distributor inventories.
• Contract management of six distributor contracts to include ensuring Distributors are delivering USDA Foods timely, per contract terms.
• Ensure that NSLP-related expense reports prepared by OGS-FD staff are completed timely
• Ensure that necessary contract modification requests are sent to the USDA timely. Monitor to ensure the request is being processed.
• Facilitate the annual food preference survey for schools and childcares.
• Represent the program by attending trainings, seminars, and conferences. Traveling to the destinations and representing New York State, OGS and OGS-FD gathering knowledge to apply to the Program and share with Program staff.
• Certify the quarterly administrative funding reports in the ‘Food Programs Reporting System’ (FPRS).
• Gather data and prepare responses for Food Distribution related FOIL requests.
• Analyze program data gathered from Web-Supply to answer questions about the program.
• Conduct and/or facilitate training for schools and childcares. Develop training where necessary.
• Annually, conduct a federally mandated physical inventory and facility review at each of the facilities distributing USDA Foods to schools and childcares.
• Assist with the creation, development and testing of the new USDA Foods Inventory Management System
• Delegate tasks to achieve program objectives.
• Perform the full range of supervisory duties which will include mentoring and developing employees.

Operational Needs:
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required. Operation of a motor vehicle will be required.
• Flexibility to work in environments of fluctuating temperatures.
• Extensive travel throughout NYS may be required.

Additional Comments There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/MH

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.