Position Information

NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleProgram Aide

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 11 British American Blvd.

City Latham

StateNY

Zip Code12110

Job Specifics

Minimum Qualifications Applicants may be appointed to this position if currently reachable on the appropriate eligible list; OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent or contingent-permanent service as a Program Aide and are interested in reassignment; OR are a current New York State employee with one year or more of permanent or contingent-permanent service in a position allocated to a Grade 11 and eligible for transfer under Section 70.1 as appropriate of the Civil Service Law.

Duties Description The incumbent will report to the Disaster Recovery Programs Office Administrative Support Section. The duties include but are not limited to:

•Coordinate the signature of the Alternate Governors Authorized Representative and maintain records of all Deputy Commissioner signed documents across all Recovery Programs.
•Organize information for multiple meeting agendas held regularly and/or ad-hoc, both internally and with our federal partners.
•Assist with Recovery Fleet coordination and monitoring the maintenance needs of the fleet and execute necessary actions.
•Attend meetings as needed and take notes or minutes.
•Deploy with the Deputy Commissioner for Recovery Programs as needed for trainings, during a disaster event, or to staff an open JFO.
•Assist with the logistical coordination during staff deployments.
•Data entry and information tracking for various personnel actions within the Office of Recovery Programs.
•Create and maintain multiple spreadsheets for various activities.
•Draft, format and type correspondence, reports, and other related documents.
•Organize, maintain, and update electronic information and documentation.
•Respond to inquiries or requests from other entities as needed.
•Seek appropriate resolution of issues.
•Complete special projects as assigned, usually with minimal turn- around time.
•Maintain files, make copies, scan, email, and other office support activities as assigned by supervisor.
•Perform the full range of supervisory responsibilities.
•Perform other duties and special projects as required.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

NOTE ON TRAVEL: Travel may be required, including during evening and weekends, approximately 10% depending on mission and assignment. You must possess and maintain a valid, unrestricted New York State motor vehicle operator’s license.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/EW

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 169914 in the subject line of your application email to HRresumes@dhses.ny.gov.