Position Information

NY HELPYes

AgencyHomes and Community Renewal

TitleOffice Assistant 2 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 38-40 State Street

City Albany

StateNY

Zip Code10227

Job Specifics

Minimum Qualifications QUALIFICATIONS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


NON-COMPETITIVE MINIMUM QUALIFICATIONS:
One year of clerical experience.

COMPETITIVE MINIMUM QUALIFICATIONS:
Must be reachable on the New York State Civil Service eligible list.

70.1 TRANSFER QUALIFICATIONS:
One year of permanent or contingent permanent service in an eligible title for transfer determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title is transferrable.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume/email submission. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Duties Description Will assist in administrative duties for the NYS Weatherization Assistance Program (WAP) Central office staff and the Program at large, including:

• Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications
• Formulate informed responses (both written and telephonic) to questions concerning the operation of the unit or program area, requiring extensive knowledge of the program
• Resolve work problems as they arise
• Review forms and applications and make appropriate determinations
• Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available
• Work in the Statewide Financial System to process Prequalification Assessment, assisting in contract processing, and pulling reports
• Maintain current templates and forms used by the unit
• Maintain efficient workflow
• Input DOE grant information into the Performance and Accountability for Grants in Energy (PAGE) site for reporting and application purposes
• Input contracts and expenditures information into internal Weatherization database

• Assist in updating manuals and process documents
• Assist in formatting documents
• Open, read, route, and distribute all incoming mail or other materials
• Answer routine phone inquiries and/or routes to appropriate program unit supervisor
• Manage files, maintains, and organize filing system(s) for electronic and paper documents
• Convert documents into electronic files as needed
• Manipulate/compile documents or forms in Adobe Acrobat Pro
• Coordinate with ITS regarding computer issues
• Maintain inventory and ordering office supplies and equipment
• Operate office equipment such as printers, scanners, and copiers; and arrange for repairs when equipment malfunctions.
• Compose and distribute meeting notes, correspondence, and reports
• May act as a proxy to complete and submit travel requests and/or expense reports in SFS as requested for program management staff
• May supervise if necessary and as unit staffing allows

Additional Comments Please provide a current resume. Please note the vacancy ID in the subject line of your email when applying. If you are applying from Indeed, please indicate the location of the position and paste the job duties into your reply.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume/email submission. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

**PLEASE NOTE: If you are brand new to state service, you will start at the hiring rate of this position which is $41,399.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce which represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name HR

Telephone

Fax

Email Address job.opportunities@hcr.ny.gov

Address

Street 38-40 State St.

Room 2N

City Albany

State NY

Zip Code 12207

 

Notes on ApplyingPlease provide a current resume. Please note the vacancy ID in the subject line of your email when applying. If you are applying from Indeed, please indicate the location of the position and paste the job duties into your reply.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume/email submission. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

**PLEASE NOTE: If you are brand new to state service, you will start at the hiring rate of this position which is $41,399.