Position Information

NY HELPYes

AgencySUNY Fredonia

TitleAdministrative Assistant 1/Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)

Salary RangeFrom $39215 to $46306 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Chautauqua

Street Address 280 Central Avenue

City Fredonia

StateNY

Zip Code14063

Job Specifics

Minimum Qualifications Non-competitive (NY HELPS):

High school diploma or high school equivalency diploma
Two years of experience in administrative support
Use of office software (e.g., email, word processing)

OR

*Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

*Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

*Administrative Assistant Trainee 1 Transfer Eligibility -----------
Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

*Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.

*Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

*Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

All applicants must meet at least one of the above requirements.

Duties Description Illustrative Tasks:
• Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
• Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
• Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries.
• Tracks and coordinates assignments.
• Sets up and manages paper and electronic filing systems.
• Uses various information technology applications such as email, database, spreadsheets and word processing applications.
• Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.
• Creates, maintains, and enters information into spreadsheets and databases.
• Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
• Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff.
• Completes forms in accordance with agency procedures.
• Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.
• Locates and attaches appropriate files to incoming correspondence requiring replies.
• Composes, types, and distributes meeting notes, correspondence, and reports.
• Provides services to customers, such as order placement or account information.
• Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.
• Searches for information using various sources including the internet.
• Manages projects or contributes to committee or team work.
• Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.
• Orders and distributes supplies.
• Creates conference or event materials such as flyers or invitations.
Establishes work procedures or schedules and keeps track of the daily work of clerical staff.
• May supervise other clerical staff and provide training and orientation to new staff.
• May take meeting minutes, and/or prepare material from dictation.

Additional Comments Fredonia's Enrollment Management Services division is seeking qualified candidates for a full-time, 12 month, Administrative Assistant 1, administrative support position. The successful candidate will provide support to the Financial Aid Office.

Working in a team-oriented environment and utilizing a detailed working knowledge and understanding of Federal, NY State, and campus policies and procedures, the Administrative Assistant 1 is responsible for independently managing the communication, coordination, organization, and records for the Financial Aid Office.

This is a full-time, Administrative Assistant 1, 12-month, contingent permanent, SG11, CSEA represented position with an entry level salary of $46,306.

The FAO relies heavily on this front line position to answer inbound calls, answer emails, sort mail, and provide in-person assistance to both current students/parents and prospective students/parents which directly contributes to campus recruitment and retention efforts.

This position is responsible for overseeing all of the day-to-day administrative responsibilities allowing counselors to focus on more in-depth advisement appointments, participate in committees and take the lead on federal, institutional and state programs. Furthermore, this position plays a critical role in assisting the FAO's transition from paper based processes to an electronic model of scanning and indexing documents into our imaging database streamlining our processing time.
This is a full-time, Administrative Assistant 1/Trainee, 12-month, probationary/permanent, CSEA represented position.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Leah Betts

Telephone 7166733434

Fax 7166733210

Email Address Human.Resources@fredonia.edu

Address

Street 280 Central Avenue

511 Maytum Hall

City Fredonia

State NY

Zip Code 14063

 

Notes on ApplyingPlease use this link to view the complete details and to apply:
https://fredonia.interviewexchange.com/jobofferdetails.jsp;jsessionid=D2534C6C83205171C473717268BE7B43?JOBID=182237