Position Information

NY HELPYes

AgencyState Comptroller, Office of the

TitleOffice Assistant 2 Stores/Mail(NYHELPS)ITEM#01368

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address Riverview Center

150 Broadway

City Menands

StateNY

Zip Code12204

Job Specifics

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:

Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to an Office Assistant 2 Stores/Mail, you must have:

• One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.
Transfer:
For 70.1 transfer to a(n) Office Assistant 2 Stores/Mail, salary grade (SG)-09, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-07 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Duties Description Transportation of Materials and Vehicle Maintenance
• Responsible for safely and proficiently operating agency vehicles between worksites to transport material.
o A light-duty box truck, not exceeding 26,000 lbs.
o Gross Vehicle Weight Rating (GVWR) is typical, but may also require operation of a courier vehicle such as a light/ medium duty SUV.
o A CDL license is not a required, however, a valid NYS Class D driver’s license is.
o Assigned runs are between headquarters at 110 State Street (Albany) and one of the satellite locations of Jordan Road (Troy) or 150 Broadway, Menands.
o Typical loads consist of mail or file bins, furniture, USPS postal containers, locked rolling cases, and palletized supplies.
o Of less frequency, there are also occasional transportation assignments throughout the year involving the delivery of material to, or retrieval from, other regional locations throughout NYS, conference facilities, or surplus/recycling centers.
• Fleet Coordinator assistant which includes, but not limited to general vehicle maintenance, schedule inspections, recalls, vehicle cleanings, registrations, and renewals, accepting new vehicles and ensuring proper rotation of vehicles. Procure and distribute vehicle supplies such as fluids, seasonal supplies, and safety equipment. Provide input regarding purchasing, registering, and verifying new vehicles and coordinate reallotment of older vehicles.

General Maintenance
• Responsible for general worksite maintenance including, but not limited to furniture assembly, furniture repairs, cubicle reconfigurations, accepting and verifying furniture deliveries. On-site contact for building management. Coordinate work to be completed, ensure work is completed and provide assistance where needed.
• Coordinate with staff and building to ensure trucks/vehicle/entrances are clear of snow/ice and grounds are safe for vehicle parking.
• Assist with moving jobs which include clean out of OSC lease locations, disposal of furniture, trash, and appliances. Coordinate/complete shipments of metal to the port in Albany.
• Maintaining and purchasing of tools and equipment such as drills, ladders, pallet jacks etc.

Receives and Stores Stock Supplies, Selects, Packages, and Distributes Materials
• Receive warehouse deliveries.
• Distribute materials, publications, and other promotional items upon request.
• Retrieve and deliver product for tenant agencies at offsite locations.
• Maintain accountability of warehouse items using inventory system.
• Perform support and clerical work such as Bill of Lading and document preparation, scheduling, tracking, and other related activities.
• Proficiently utilize Microsoft Office Suite and various program specific applications.
• Maintain accurate records and perform routine preventative maintenance.
• Operate material handling equipment.
• Perform other duties as assigned

Process Records Requests, Filing/Shelving
• Process new requests daily and within 24 hours of receipt. Ensure priority requests are processed immediately and coordinate transportation to various OSC offices, as necessary. Update request spreadsheets within database. Order, retrieve and transport miscellaneous documents and boxes from the State Records Center. Assist and notify customers regarding their requests.

Additional Comments Knowledge, Skills, and Abilities:
• Good communication with supervisor and customers
• Good time and attendance; promptness
• Strong Communication skills
• Attention to detail is essential
• Good organizational skills
• Excellent driving skills; Experience driving 14-foot box truck similar to a U-Haul
Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Meredith Holmquist

Telephone (518)-474-1924

Fax (518)-486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume to https://www.osc.ny.gov/jobs/openings/office-assistant-2-storesmail/102451, no later than November 9, 2024.
Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy,
copy the link above and paste it into your web browser. Documents must be sent as unlocked and
accessible attachments.

Reference Item #01368-MLH on your cover letter for proper routing.

If you have questions about this vacancy, please contact the Division representative:
Division contact: Leah Boggs, lboggs@osc.ny.gov