Position Information

NY HELPYes

AgencyMental Health, Office of

TitleOffice Assistant 2 Calculations - 2 Positions, Central Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Job Specifics

Minimum Qualifications Non-Competitive HELPS Opportunity: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Calculations, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

Duties Description The Office of Mental Health (OMH) is seeking to fill two Office Assistant 2 (Calculations), Grade 9, positions in the Office of Financial Management (OFM), Community Budget and Financial Management (CBFM) Group. These positions are assigned to the Contract and Claims Unit and will assist with timely review, encumbrance, and verification of more than 450 contracts and over $2 Billion in Aid to Localities funding, Federal Housing and Social Services Block Grant in our Aid to Localities Financial system which bulkloads into the Statewide Financial System (SFS). Due to the complexity of bulk loading to SFS there is intense monitoring a follow up required between the two systems to ensure timely processing.

Specifically, the duties of the position include (but are not limited to):

-- Assisting and completing a clerical task related to encumbering contract funds;

-- Archiving CBFM paper files in accordance with retention timelines and regulations;

-- Assisting with tracking the status of contract approvals so that encumbrances are promptly released for timely for payments & compliance with NYS prompt contracting requirements;

-- Gathering and submitting the final contract documents to the Attorney General's Office and OSC for execution;

-- Maintaining files for contract documents, both electronic and paper;

-- Reviewing contract documents for completeness and accuracy to all applicable NYS requirements, including downloading and reviewing budget documents for accurateness and uploading to the Grants Gateway for inclusion in the contract;

-- Processing bulk mailings on a regular and as needed basis;

-- Participation in LEAN Timely Contract Payment Project;

-- Gathering contract documents in response to Freedom of Information Law (FOIL) requests;

--E-mailing executed contracts to providers;

-- Perform other clerical duties as necessary and serve as back-up for other clerical staff.

Additional Comments Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Amber Hotaling

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #171974 in the subject line of your email when applying.