Position Information

NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleAdministrative Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $65001 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1220 Washington Avenue

City Albany

StateNY

Zip Code12226

Job Specifics

Minimum Qualifications Bachelor’s degree from a regionally accredited college or university or one recognized by the New York State Education Department as following accepted educational practices plus two years relevant experience.

Duties Description The incumbent will support the Administration and Finance Unit in regard to Internal Controls. Duties include but are not limited to:

•Complete all out of state travel requests on behalf of the agency
•Work with program staff to collect all relevant information in regard to travel
•Prepare all travel documents necessary for Agency, Division of Budget and Executive Chamber review and approval
•Review all travel financials for accuracy and consistency
•Ensure all travel expenses are within the approved U.S. General Services Administration and New York State rates
•See all travel requests through the approval process and notify program staff of status
•Assist with the agency’s annual Internal Control program
•Assist with the drafting, editing and distribution of policies, standards and guidelines
•Assist with the management of the agency's records are per the retention policy
•Complete special projects as assigned

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/EW

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Building 7A

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 172035 in the subject line of your application email to HRresumes@dhses.ny.gov.