Position Information

NY HELPYes

AgencySenate, NYS

TitleAdministrative Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $40000 to $50000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 80 South Swan Street

City Albany

StateNY

Zip Code12247

Job Specifics

Duties Description The New York State Senate’s Student Programs Department is seeking a discrete, detail-oriented individual with strong problem-solving skills to join their team as an Administrative Assistant.

The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the Student Programs Department, providing high-level support to the Director of Student Programs, Deputy Director of Student Programs, and Work-Based Learning Program Director.

In this dynamic role, you will wear multiple hats:

Administrative Contributions:
•Answer frequently asked questions from applicants and internship program participants relative to standard policies, hiring processes, etc.
•Maintain the integrity and confidentiality of files, records, and information that pertains to program applicants and participants
•Manage supply ordering
•Perform other duties as assigned

Participant Onboarding Contributions: Assist with multiple aspects of the program’s onboarding process including, but not limited to:
•Assist with the acceptance and notification process for program applicants
•Track and maintain a spreadsheet of applicant information
•Assist managers with new hire orientation, including program scheduling and reserving space

Website and Social Media Contributions:
•Regularly update all program information provided on Student Programs website
•Manage and update social media content to promote and provide program descriptions, applications, videos, and highlight students’ accomplishments
•Assist with expanding social media presence through increased post volume and strategic posts that increase the number of users and post reach

Student Programming Contributions: Assist with multiple programmatic aspects, including:
•Process required participant paperwork through the course of the program
•Assist Senate Fellows and Session Assistants with housing and program related questions
•Provide support with the Model Legislative Session component
•Communicate to program participants with reminders for seminars, assignments, and timesheet deadlines

Minimum Qualifications The most ideal candidate will have the following skills and competencies:
•Excellent verbal, written, and organizational skills – including strong presentation skills
•Strong interpersonal skills with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy
•Proactive and independent with the ability to take initiative
•Excellent time management skills with a proven ability to meet deadlines
•Adept with a variety of multimedia training platforms and methods
•Ability to take on and manage competing priorities
•Prior legislative internship experience a plus

Minimum Qualifications Include:
•Bachelor’s Degree
•Proficiency with Microsoft Office Suite and related program software
•Experience with social media marketing techniques, platforms, and how to increase number of users/followers a plus

Additional Comments This is a full-time position, Monday through Friday, 9:00 AM to 5:00 PM.

Salary range is $40,000 to $50,000, commensurate with education and experience.

Interested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.

As there are multiple openings at the NYS Senate for an Administrative Assistant, please specify you are applying for the position in Student Programs.

This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.

The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

•Dental insurance
•Employee assistance program
•Flexible spending account
•Health insurance
•Life insurance
•Paid time off
•Parental leave
•Retirement plan
•Sick time
•Tuition reimbursement
•Vision insurance
•Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address jobs@nysenate.gov

Address

Street 80 South Swan Street

City Albany

State NY

Zip Code 12247

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.