Position Information

NY HELPYes

AgencySenate, NYS

TitleAdministrative Assistants

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade07

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $40000 to $50000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address State Street and Washington Ave

City Albany

StateNY

Zip Code12224

Job Specifics

Duties Description The duties and responsibilities include, but are not limited to the following:

•Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary
•Plan, organize, and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions
•Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations
•Order and replenish office supplies
•Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment
•Log in all incoming and outgoing mail and incoming telephone calls

Minimum Qualifications The New York State Senate is currently seeking energetic, astute, diplomatic, and dedicated individuals for multiple Administrative Assistant positions at the State Capitol in Albany.

Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment.

Additionally, the ideal candidate will possess the following competencies:
•Professional and customer-focused attitude/approach
•Exemplary organizational skills and a focus on detail
•Ability to assimilate new information readily
•Strong interpersonal and verbal communication skills
•Ability to manage and prioritize multiple, time-sensitive tasks simultaneously

Minimum requirements include:
•1 year of scheduling experience
•1 year of administrative support experience
•Proficiency at Microsoft Office Suite, Microsoft Teams, Outlook, Google Docs, Google Calendar
•Valid driver’s license
•High school degree or equivalent

Additional Comments Salary range is $40,000 to $50,000, commensurate with experience.

Interested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.

This recruitment will remain open until filled.

Benefits:
•Dental insurance
•Employee assistance program
•Flexible spending account
•Health insurance
•Life insurance
•Paid time off
•Parental leave
•Retirement plan
•Tuition reimbursement
•Vision insurance
•Wellness Program

The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address jobs@nysenate.gov

Address

Street State Street and Washington Ave

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingInterested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.