Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleSenior Administrative Analyst / Administrative Analyst Trainee 1 / 2

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Ulster

Street Address 21 S Putt Corners Rd

City New Paltz

StateNY

Zip Code12561

Job Specifics

Duties Description This position would be assigned to Region 3 Regional Administration and is critical to ensuring the Region’s compliance with applicable procedures, rules, regulations, and laws regarding personnel and fiscal responsibilities.

The incumbent will:
Identify problems and challenges associated with the processes and applicable policies involved with purchasing to ensure most efficient use of limited office space cognizant of Regional Administration budget constraints.

Analyzes, compiles, tracks, and makes recommendations to Regional management on improving Regional compliance with Performance Planning and Evaluation, including mandated training.

Lead Regional analysis of potential risk related to internal controls for fiscal management and Regional Administration, supervising fiscal responsibilities, including identifying problems and challenges, reviewing and analyzing current practices relating to revenue, accounts payables, receivables, FMIS/SFS, purchasing, and travel; coordinate Region’s purchasing and travel cards; review unit or departmental financial forms such as vouchers for conformance with approved spending; maintain and process accounts receivable or payable transactions, compile and prepare financial data for budgetary purposes, reconcile accounts and resolve discrepancies. Train staff on FMIS/SFS fiscal systems.

Analyzes, compiles, tracks, and makes recommendations to Regional management on improving Regional compliance with Performance Planning and Evaluation, including mandated training.

Assist Operations with effective accounting and management of workload and funding sources, inventory controls, contract processing, purchase order creation and processing, invoice processing, spending plan management, and other related duties as assigned.

Develops and implements records retention and management program for filing, protection, and retrieval of records including electronic document management consistent with our Internal Controls policy and procedures.

Act as the IT Regional Coordinator entering various Information Technology Services (ITS) requests in the ITS Service Portal for the region for employee onboarding and offboarding, requests for new (or replacement) equipment (i.e. computer, cell phone), software or computer accessories, update email lists. Develops recommendations, for Inventory control and cost analysis to align purchases with onboarding and space utilization, especially in response to impactive legislative proposals or new initiatives.

Supervise Office Assistant 2 responsible for fiscal related clerical duties and assist in coordination of all clerical staff with reception coverage.

Develop and update procedure manuals, forms, and policy; in particular, the “House Rules” and clerical staff SOP’s.

Acting as backup the Regional Administrative Specialist 1 with personnel matters currently assigned to program managers and staff, provide support for the Regional Director and programs on an as-needed basis and during absences.

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC,

or Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis,

or Transfer Eligible - One year of permanent competitive service at Salary Grade 11 or higher and either:

Eligible for transfer under Section 70.4: Must meet the open competitive minimum qualifications below;

or Eligible for transfer under Section 52.6: Must have current or prior service in a title designated as 52.6 within two salary grades. To determine if your title is designated as 52.6 go to the Department of Civil Service website and search for your title under GOT-IT

or Eligible for transfer under Section 70.1: Permanent competitive service as a: Senior Administrative Analyst, Program Aide, Senior Librarian, Secretary 2. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search ”GOT-IT.”

55-b/55-c Candidates must meet the open competitive minimum qualifications below and include with their resume or application, a copy of the letter from Civil Service which indicates approval for the 55-b/55-c program.

Open competitive minimum qualifications (provided for 55b/c candidates and 70.4 transfer eligible): Bachelor's degree.

Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position.
Must be able to lift and move objects up to 10 pounds.
Telecommuting may be available, will be discussed at interview

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

DEC is an Equal Opportunity Employer.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Matthew Bess

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease email/mail your resume to the above. Be sure to include Posting #25-177927 on your resume or it may not be accepted.