Position Information

NY HELPNo

AgencyExecutive Chamber of New York State

TitleOffice Services Manager

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $80000 to $105000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address 919 3rd Ave

City New York

StateNY

Zip Code10022

Job Specifics

Duties Description Under the general direction of the Director of Administrative and Computer Services in New York City, assists with management of the New York City office for the Executive Chamber.

Duties:

• Supervise Executive Assistant staff for the New York City office which includes managing coverage, reviewing timesheets, recruitment of EA staff, and assisting with the scheduling/agenda/materials for quarterly EA meetings with Albany EA staff.
• Assist Director with onboarding and offboarding staff.
• Assist the advance team by helping with logistical requests for events, including press conferences, bill signings, and various meetings for the Governor and Executive Chamber staff at the NYC office.
• Address employee concerns related to office operations.
• Coordinate mail/shipping procedures and supply requests with Administration office staff in the Albany office.
• Manage master key inventory, issue and track keys provided to staff.
• Organize and manage emergency Go Bags for staff, including the inspection and replenishment of contents.
• Coordinate the delivery, installation and movement of office furniture, files, and other workstation equipment.
• Coordinate staff moves and building modifications; maintain and update agency phone records; coordinate the installation/relocation.
• Manage communications with building manager on any tenant issues.
• General troubleshooting, logistical resolution, and other duties as required or directed by the Director.

Minimum Qualifications Minimum Qualifications:
At least 7 years of progressively responsible experience professional administrative management. College study may substitute for up to 4 years of the required experience, and a relevant Master’s degree may be substituted for one additional year of experience.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name New York State Executive Chamber Human Resources

Telephone

Fax

Email Address Resumes@exec.ny.gov

Address

Street NYS Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease include resume and cover letter along with the position title in the subject of your application.