Position Information

NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 1 (NY HELPS), Region 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Oswego

Street Address 5846 Scenic Ave

City Mexico

StateNY

Zip Code13114

Job Specifics

Duties Description The incumbent of this position will perform duties consistent with the standard for this title in a transportation maintenance residency office. As such, the selected candidate will process transactions; maintain records, documents, and information; and produce correspondence, reports, charts, etc. Incumbents must be able to read, understand, and apply procedures, rules, regulations, and laws.

Duties include, but are not limited to:

• Sorting and distributing mail;
• Maintaining records and files;
• Answering telephones and appropriately responding to or referring inquiries made by employees, vendors, and customers;
• Maintaining department databases;
• Providing assistance to the Transportation Office Assistant 2 in the administration of the residency program which may include Personnel, Purchasing, and Training related activities, such as:
- Processing paperwork and data entry for personnel transactions and conducting
employee orientations;
- Assisting with ordering and receiving supplies and creating purchase orders and
vouchers; and
- Distributing and tracking training related information and tracking and editing
TRINFO data as needed.

Preferred candidates will possess excellent written and oral communication skills as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Region 3, Transportation Maintenance, Oswego Residency, Oswego County

*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Nicole Clark, Regional Personnel Specialist

Telephone

Fax 315-428-4283

Email Address R3-HR-personnel@dot.ny.gov

Address

Street NYS Department of Transportation

333 East Washington Street

City Syracuse

State NY

Zip Code 13202

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R03-25-14 and last name in the subject line and referenced in the letter of interest no later than January 23, 2025.