Position Information

NY HELPNo

AgencyAlcoholic Beverage Control

TitleAdministrative Assistant 2 (VID 180046)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County New York

Street Address 163 W. 125th Street, 8th Floor

City New York

StateNY

Zip Code10027

Job Specifics

Duties Description The incumbent to this position would be responsible for, but not limited to the following:

• Provide administrative support and assistance to assigned leadership staff.
• Research and assemble pertinent facts required by the executive staff to make decisions or reply to correspondence.
• Draft correspondence for executive-level staff’s signature.
• Review and edit responses to correspondence from staff for the executive-level signature.
• Summarize various reports, articles, and other documents for executive-level staff.
• Review, clarify, and interpret policy proposals submitted by agency staff, highlighting key points for review by the executive-level staff.
• Serve as liaison with executive and management staff at own agency and other State agencies.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arrange travel and accommodations for executives.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Perform office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Perform other related duties as assigned.
• May supervise professional and administrative and support staff.

NOTE:
• Travel may be required (approximately 5%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

Minimum Qualifications High school diploma or high school equivalency diploma and three years of experience in administrative support*, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

*Certification (e.g., IAAP Certified Administrative Professional), diploma, or an associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Additional Comments The Division of Alcoholic Beverage Control is an Equal Opportunity Affirmative Action Employer. Candidates with diverse backgrounds and experience are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Division of Alcoholic Beverage Control is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Downstate: Location Pay of $3,400.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/AS

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.