Position Information

NY HELPNo

AgencyEducation Department, State

TitleExecutive Secretary for the State Board of Professions (Dentistry, Optometry, and Chiropractic), Box OP-1872/20401

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $123793 to $156224 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Office of the Professions

City Albany

StateNY

Zip Code12234

Job Specifics

Duties Description The New York State Education Department’s Office of the Professions (OP) is seeking candidates for the position of Executive Secretary for the State Boards for Dentistry, Optometry, and Chiropractic. Under the direct supervision of the Professional Practice Executive Coordinator for OP, the incumbent of this position will lead, liaise, and coordinate tasks for a broad range of activities related to four professions, manage the board office staff, and will be a key policy advisor within OP. Duties of this position include, but are not limited to, the following:

• Provide assistance to the Board of Regents through the New York State Education Department by developing requirements for licensure, reviewing and evaluating applications for licensure, assessing professional practice issues, convening disciplinary panels, providing technical assistance to legislative staff, preparing bill comments, assisting in the development of departmental bills, and other matters regarding professional regulation;
• Confer with OP management staff as well as with State and national associations and others on matters related to practice, professional training, licensure, and other related matters;
• Collaborate with Professional Education to assure that the academic requirements are met, including petitions for a Regents charter, master plan amendments and registration of New York programs, as well as standards for evaluation of out-of-state applicants;
• Interview and recommend prospective Board members to the Department and the Board of Regents;
• Provide support for the State Boards to identify issues of importance and intervene at an early stage, to assist in formulating, implementing and evaluating policies, and to develop and prepare State Board agendas, minutes, and reports;
• Participate in various internal and external activities relating to professional training, licensure, or practice;
• Prepare responses to numerous requests from the field, including licensees, employers and other agencies, for information regarding licensure or practice;
• Work collaboratively with OP staff to develop application materials, consumer information, plain language information for licensees, and materials for the OP website; and,
• Serve as a member of OP’s management team, taking on additional responsibilities as assigned.

Minimum Qualifications MINIMUM QUALIFICATIONS: Candidates must have a master’s degree or higher AND relevant leadership and management experience including a record of proven results and responsibility for a major complex office, program, organization. Candidates must be licensed in dentistry in New York State. A Juris Doctorate degree or a degree that at the time earned qualified for licensure in a Title VIII profession can substitute for a Master’s degree. Candidates must also demonstrate a record of a collaborative leadership style and must be able to demonstrate work experience directly related to the licensed professions, superior skills in oral and written communications and concrete experience in creating effective process improvements. Additionally, Candidates must have a dedication to public protection and a broad, well-developed array of leadership skills.

PREFERRED QUALIFICATIONS:
Preference may be given to candidates who have:
• Superior skills in oral and written communications, and especially in developing plain language information to communicate effectively with applicants, licensees and the public;
• Awareness of the role of technology in the professions and in creating effective and efficient communication and processes;
• Public speaking skills;
• Understanding of the legislative process;
• Knowledge of current practice and research in the professions;
• General research and survey skills;
• Experience dealing with governmental, educational, or regulatory boards; and
• Dedication to public protection and a broad, well-developed array of administrative skills, with a background in public administration.

Additional Comments CONDITIONS OF EMPLOYMENT:

This position is in the exempt jurisdictional class, and the incumbent will serve at the discretion of the Commissioner of Education. Promotions and transfers may change appointee’s negotiating unit. Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office. This position will require 10% in-state/Statewide travel. Filling of this position is contingent on Division of the Budget approval.

APPLICATION: Qualified candidates should send a resume and letter of interest by April 3, 2025 to opjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OP-1872/20401) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Interested in a job with New York State, but don’t know where to start?

Visit these links for information on working for New York State:
• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address opjobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by April 3, 2025 to opjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OP-1872/20401) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.