Position Information

NY HELPYes

AgencyTaxation & Finance, State

TitleOffice Assistant 1 (NYHELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $44828 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address WA Harriman State Campus

City Albany

StateNY

Zip Code12227

Job Specifics

Duties Description The Office Assistant 1 must be able to perform the following functions including but not limited to:
•Communicate effectively via telephone, email, and in-person with internal staff and Department employees.
•Answering main line Human Resources phone calls from Department employees.
•Stamping and sorting incoming mail.
•Scanning, printing, and filing documents for the unit.
•Tracking and maintaining information on spreadsheets.
•Maintenance of paper files.
•Preparing and sending retirement packets
•Sending time and attendance requests to the Business Services Center
•Reviewing timesheets to determine and ensure the appropriate use of leave codes
•Ensure hourly timesheets are submitted, approved and processed for bi-weekly payroll
•Assignments and projects as directed by management.
•Ability to work under stringent deadlines
•Use and navigate various computer systems; learn, maintain, and update skills in computer technology
•Maintain confidentiality of information, exercise good judgement
•Meet department’s time and attendance rules and regulations

Minimum Qualifications The ability to fill this/ these position(s) is subject to DOB
guidelines for processing personnel transactions. Note: A budget
waiver is not required to fill positions via transfer to lateral or
downward level positions within the same Department or to
change line items within the same funding source; or to replace
employees who have been terminated during their probationary
periods. The selected candidate must be eligible for appointment
in accordance with the provisions of the Civil Service Law, Rules,
and Regulations; or, 55b/c eligible.

If mandatory rehiring lists exist for this title, appointment other
than reassignment must be made from these lists. If there are
no acceptors from these lists, appointment may be made using
the following:
Eligibility for appointment:

a) New York Hiring for Emergency Limited Placement Statewide
Program (NY HELPS)
b) Employees who are currently serving in the same title are
eligible for reassignment without change in title or status;
c) Candidates reachable on the appropriate eligible list for this
title and location;
d) Employees eligible for transfer.

This title is part of the New York Hiring for Emergency Limited
Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled
via a non-competitive appointment, which means no
examination is required but all candidates must meet the
minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS
will have their non-competitive employment status converted to
competitive status, without having to compete in an
examination. Employees will then be afforded with all of the
same rights and privileges of competitive class employees of
New York State. While serving permanently in a NY HELPS title,
employees may take part in any promotion examination for
which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
NONE

Additional Comments Telecommuting and schedule to be discussed at interview.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Madalyne Lebitz

Telephone 5185304817

Fax

Email Address External.Application@tax.ny.gov

Address

Street WA Harriman State Campus

Building 9, Room 256

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should copy the below web address into
your browser to complete the online application for the
Department of Tax and Finance. Within the application you will
attach your resume, cover letter and transcripts.
https://www7b.tax.ny.gov/HELP/gateway/HELP.home
You may be contacted to provide your full Social Security
Number for verification