Position Information

NY HELPYes

AgencySUNY Oneonta

TitleOffice Assistant 1 (Keyboarding) (1 vacancy) (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $44828 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Otsego

Street Address 108 Ravine Parkway

City Oneonta

StateNY

Zip Code13820

Job Specifics

Duties Description he Department of World Languages and Literatures has major and minor programs in French and Francophone Studies, Spanish, as well as the language part of French and Spanish Education. We are a small department with one full-time French faculty and five full-time Spanish faculty. Class sizes are capped at 25 students. To learn more about the department, please visit https://suny.oneonta.edu/world-languages-and-literatures.

Key Responsibilities

Front Desk & Communication
Provide a professional, welcoming presence in the office.
Respond promptly and courteously to phone calls, emails, and in-person inquiries.
Coordinate communication between the department and other university offices.
Mail & Correspondence
Receive and distribute incoming mail and packages for department faculty.
Student Support
Provide guidance to work-study students and/or interns on routine tasks.
Academic & Departmental Administration
Process paperwork related to scheduling, course descriptions, book orders, and annual reports.
Support faculty in submitting course-related and administrative documents.
Maintain organized, up-to-date departmental records and files, including student records, syllabi, curriculum documents, and assessment materials.
Finance & Procurement
Collaborate with Procurement to monitor departmental expenses.
Process purchase orders and faculty travel requests (TRAs) accurately and in a timely manner.
Technology & Systems Management
Regularly use Banner and Argos to input placement/proficiency scores, manage course schedules, and access student information.
Use Campus Connection and EMS to reserve meeting spaces and coordinate department events.
Office & Resource Management
Ensure the supply cabinet is stocked and organized; notify Department Chair of supply needs and assist with related clerical tasks in the purchasing process.
Keep the department website current with relevant information and updates as directed.

Minimum Qualifications Competitive Qualifications:

The successful candidate must be reachable on the full-time, permanent Civil Service list for Office Assistant 1 (Keyboarding), have held the permanent title of Office Assistant 1 (Keyboarding) in the past or be eligible to transfer into the title.

Non-Competitive Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, candidates must meet the open- competitive minimum qualifications for this position:

There are no minimum education or experience requirements for this position.

Additional Comments PPreferred Qualifications:

Experience working in a public-facing and/or support-centered role in an office.
Experience with Microsoft Office 365, Adobe Creative Suite, and Canva
Ability to use University systems such as: Oracle BIEE, Banner, Degree Works, EMS
Experience working with diverse populations, especially in terms of diverse cultures, gender identities, and foreign languages.

Additional Information:

This is a full-time, permanent position.

SUNY Oneonta enrolls about 5,500 students who pursue bachelor's or master's degrees or certificates in one of 70-plus academic programs. Known as an exemplary residential campus that values inclusion, service and sustainability, SUNY Oneonta is a nurturing community where students grow intellectually, thrive socially, and live purposefully.

The university is located in the City of Oneonta, nestled in the northern foothills of the Catskill Mountains about a four-hour drive from New York City, Boston, and Philadelphia. With a population just shy of 14,000, Oneonta is one of the 20 Most Picturesque Small Towns in America, according to Microsoft News. The natural beauty of the region is breathtaking year-round. Each season offers outdoor activities such as hiking, biking, boating, swimming, and skiing. Employees give SUNY Oneonta high marks for work/life balance, management, and culture. The university's indeed.com rating is 4.4, with one recent review noting that the people are what make SUNY Oneonta so special.

SUNY Oneonta values a diverse university community. Please visit our website on diversity at: https://suny.oneonta.edu/diversity. Moreover, the University is an Equal Opportunity/Affirmative Action employer. Women, persons of color, persons with disabilities, and protected veterans are encouraged to apply. "At SUNY Oneonta, we believe that diversity is an asset and a source of strength that energizes our collective growth and innovation." - President Alberto Cardelle."


Application Instructions:

To apply online go to: http://oneonta.interviewexchange.com/candapply.jsp?JOBID=190109. Please upload a cover letter, resume, and contact information for three professional references (required).

For other employment and regional opportunities, please visit our website at: https://suny.oneonta.edu/about-oneonta/employment.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Hailey Weston

Telephone

Fax

Email Address Hailey.Weston@oneonta.edu

Address

Street 108 Ravine Parkway

City Oneonta

State NY

Zip Code 13820

 

Notes on ApplyingPlease submit an application through Interview Exchange: https://www.interviewexchange.com/jobofferdetails.jsp?JOBID=190109