Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Duties Description •Provide confidential support to the Hearings Counsel, Chief Administrative Law Judge and Deputy Commissioner for Hearings and Mediation Services

•Manage confidential communications and case information within OHMS

•Maintain OHMS’ electronic Docket Management System, including adding new matters to the system and making regular case updates

•Arrange, schedule and provide support for in-person and virtual hearings, conferences and mediations

•Retain the services of court reporters and arrange for interpreter and translation services when necessary

•Process and distribute reports, decisions, orders, and rulings of the Commissioner, designated decision-makers, and ALJs

•Process and distribute hearing notices

•Maintain and update OHMS’ internal and external web pages, including posting decisions, orders, rulings and hearing notices

•Make travel arrangements and process travel and expense reports on SFS

•Maintain and update various OHMS Calendars

•Review incoming correspondence and case filings and distribute as appropriate

•Respond to questions concerning office procedures and refer telephone calls and emails to appropriate staff

•Make travel arrangements and process travel and expense reports in SFS

•Assist with the preparation and electronic transfer of the administrative record to the New York Attorney General’s Office

•Assist with the preparation of MOUs and DOAs for Chief ALJ and Deputy Commissioner approval

•Assist the FOIL Access Officer in responding to FOIL requests

•Attend quarterly meetings on behalf of OHMS regarding interagency communications and public outreach

Minimum Qualifications Non-competitive: high school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience

Additional Comments Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Marline Agnew

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

Personnel, 10th Floor

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease mail/email your resume to the above. Be sure to include Vacancy #25-195452 on your resume or it may not be accepted.