Position Information

NY HELPYes

AgencyHealth, Department of - Veterans Home at Oxford

TitleOffice Assistant 2 (HELPS) - 62105

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Chenango

Street Address Veterans Home at Oxford

4207 State Hwy. 220

City Oxford

StateNY

Zip Code13830

Job Specifics

Duties Description Must reports to work on time, with badge identification. Adheres to schedule, vacation, sick time, and call-in policy. Signs in accurately. Models’ professionalism.

Designs medication ordering and delivery processing procedures to best serve facility and residents in a timely and cost-effective manner.

Responsible for the gathering, compilation, and preparation of data from Consultant Pharmacist for Drug Regimen Review for Medical Providers and Director of Nursing.

Responds to questions concerning the operation of the MDC program from both internal and external sources.

Coordinates medication ordering and delivery with providing pharmacy and Nursing Department.

Responds to resolve issues with Pharmacy and/or Nursing Department regarding medication ordering and delivery.

Works with Interdisciplinary Care Team (ICT) to monitor and track polypharmacy and gradual dose reductions (GDR) at weekly Medication Management Meeting.

Reviews new admission medication lists to ensure medications are available and cost effective.

In consultation with Consultant Pharmacist, Medical Providers, Director of Nursing, Administrator, and Admissions Team, works to find alternative and appropriate options to overly costly medications.

Ensures that inventory standards for medicines, solutions, supplies, and equipment are maintained to meeting nursing care needs.

Coordinates arrangements for meetings between Pharmacy and Nursing Department.

Monitors, tracks, orders, and accepts delivery for all resident medications.

Run and review medication reports for medical providers as required

Attends mandatory educational programs. Remains current with facility in-service requirements.

Is knowledgeable in fire and disaster preparedness procedures.

Provides back up support for Nursing Office Assistant 2 (OA2) within the Nursing Department. Supervises Nursing Schedule and two Nursing Schedulers to always ensure adequate staffing on all units.

Assists the LPN staff to ensure correct processes are followed when reordering medications, removing medications from the Nexys, and returning unused medications to facility pharmacy.

Minimum Qualifications Reassignment: Current eligible New York State Department of Health employee with permanent or contingent permanent status as an Office Assistant 2.

Transfers: Current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service in a position eligible for transfer under Section 70.1 of the Civil Service Law to Office Assistant 2. Eligible titles are available at: https://www.cs.ny.gov/businesssuite/title-transfer-matrix.cfm

Promotion Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications: Be a current NYS Department of Health employee with one year as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

Open Competitive HELPS qualifications: If less than three interested and qualified New York State Department of Health employees serving in the direct-line, lower-level title(s) within the agency apply to this opportunity, the agency may make a non-competitive appointment under the NY HELPS program: One year of clerical experience.

Preferred Qualifications: Experience working in a fast-paced environment managing multiple tasks that effect critical care Nursing concerns. Experience relating to Pharmacy Tech responsibilities, which will be incorporated in this Nursing OA2 role.

Additional Comments This position is designated for the Nursing Department and will directly perform the difficult or complicated clerical processing and office support work for which substantive knowledge of the Medication Distribution Center (MDC) program area is required.

One permanent, competitive or non-competitive via HELPS, full-time appointment.

Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health with one year as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.

This position is part of the NYS HELPS program. No examination is required.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name New York State Veterans Home at Oxford

Telephone 607-843-3128

Fax 607-843-3236

Email Address oxfordhr@nysvets.org

Address

Street 4207 State Highway 220

City Oxford

State NY

Zip Code 13778

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to oxfordhr@nysvets.org, with Reference 62105/OA2 included in the subject line or by mail to Human Resources Department , 61205/OA2, 4207 State Hwy. 220, Oxford NY 13830, or by fax to (607) 843-3236. Failure to include the required information may result in your resume not being considered for this position.