Position Information

NY HELPNo

AgencySUNY Plattsburgh

TitleAdministrative Assistant 2 (Civil Service Exam Not Required)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Clinton

Street Address 101 Broad Street

City Plattsburgh

StateNY

Zip Code12901

Job Specifics

Duties Description The successful candidate will be responsible for administrative support directly to the Vice President of Institutional Advancement (VPIA) and for the division which is expected to include, but not be limited to, completion and processing of appointment paperwork, authorizations to recruit (ATRs), tracking of evaluation calendars, oversight of the Vice President’s calendar, scheduling meetings, preparing agendas and minutes, and managing office supply inventory and procurement processes. Assisting with all aspects of preparing the Vice President for extensive travel is also a crucial part of this role, including recording contact information and detailed reports for visits completed by the Vice President. This position will also serve as the Administrative Assistant for the Plattsburgh College Foundation (PCF) including the scheduling of meetings, preparing and distribution of agendas, and recording and finalizing meeting minutes. The processing of all PCF and PAA expense forms and requests for disbursement from PCF and PAA accounts and the maintenance of files (electronic and paper) for the division is also included. As SUNY Plattsburgh is an institution that delivers challenging and high-quality educational experiences to a diverse group of learners, the successful candidate must demonstrate an understanding of and sensitivity to diversity, inclusion, and equity-minded policies, programs, and practices.

Minimum Qualifications -Must be eligible for permanent appointment to this title pursuant to civil service law.

-High school diploma or high school equivalency diploma

-Three (3) years of experience in administrative support**, which includes use of office software (e.g., email, word processing, Excel), provision of customer service, business writing, and management of an office.

-A demonstrated ability to work effectively and collegially with a variety of individuals

-Must be eligible for permanent appointment to this title pursuant to civil service law.

** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
This is a non-competitive class position. You do not need to be on the Civil Service list to apply.

Additional Comments This position will function as the primary clerical support for the division of Institutional Advancement, including direct support for the Vice President (VPIA), ensuring the smooth operation of the division’s daily activities. Creating a welcoming and inclusive atmosphere, while displaying professionalism, respect for everyone, and a commitment to confidentiality will be necessary. Institutional Advancement promotes a culture of philanthropy that attracts vital resources in support of SUNY Plattsburgh’s mission and strategic priorities. We work to achieve this by nurturing lifelong positive relationships with alumni, students, parents, faculty, staff and friends of the college, with the goal of increasing charitable support to ensure student success. This is a non-competitive position. The work schedule for this position is expected to be Monday – Friday, 8:00a.m. – 4:00p.m..

Please include a complete application, cover letter, resume/CV, and contact information for three current professional references. Additional information may be requested at a later step in the process.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resource Services

Telephone 518-564-5062

Fax

Email Address HRS@plattsburgh.edu

Address

Street 101 Broad Street

City Plattsburgh

State NY

Zip Code 12901

 

Notes on ApplyingIf interested in this position please apply online - https://jobs.plattsburgh.edu/postings/15718