Position Information

NY HELPNo

AgencyExecutive Chamber of New York State

TitleDirector of Finance

Occupational CategoryFinancial, Accounting, Auditing

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $115000 to $135000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Capitol

City Albany

StateNY

Zip Code12224

Job Specifics

Duties Description Under the general direction of the Chief Administrative Officer, oversee financial operations and budgeting for the Executive Chamber, working closely with the NYS Division of the Budget. The successful candidate will plan, direct, and coordinate the budgeting, expenditure control, finance and business administration activities to ensure that all financial resources are managed properly and in accordance with laws and regulations.

Duties –
• Act as Director of Finance for agency fiscal operations including:
o Creation of budget projections for two agencies.
o Expenditure monitoring.
o Fiscal analysis, strategic planning, and allocation of resources.
o Contract signatory for agency.
o Review and implementation of GASB directives.
o Complete budget transactions as necessary (Budget transfers and journal vouchers).
o Budget reporting to senior staff.
o Receive funds for reimbursements to the State.

• Liaison between the Executive Chamber, DOB, and OGS Business Services center for the following:
o Creation of B-1184s in ASCA.
o Review and approve all expense requests.
o Requests for information.
o State procurement process.
o Procurement card reconciliation.

• Act as Travel Supervisor for all Executive Chamber employees regardless of payroll agency. This includes approving all travel expense reports as well as:
o Manage Travel card access, training, and agency policies regarding travel.
o Communicate direction to Chamber staff on travel policy updates and changes to State travel card program.
o Act as liaison between Executive Chamber and staff’s payroll agencies to ensure travel is handled appropriately, approvals are received, and travel cards are issued.
o Review and approve/deny any request to exceed state rate for lodging or transportation.
o Coordinate and assist in travel arrangements for complex events, such as Governor’s out-of-state travel.
o Ensure staff are timely in submission of expense reports and take appropriate action as necessary.
o Respond to audits by OSC and requests for information.

• Create yearly M/WBE and SDVOB utilization goal plans in accordance with Governor’s directives. Monitors reporting requirements and responds to questions and directives from Empire State Development.

• Prepares or supervises the preparation of various reports and correspondence related to budget activities and advises agency staff on budget matters involving interpretation and application of fiscal rules and regulations of State and federal agencies.

• Prepares expenditure forecasts comparing prior program workload activities and expenditures with anticipated staffing, workload, and program changes to develop projected costs.

• Estimates the need for personal and non-personal services funding based on existing workload and future forecasts, and using knowledge of program information and agency priorities, analyzes requests for reasonableness of need, approach, and cost.

• In conjunction with the Administration team, manage the Executive Chamber’s Continuity of Operations Plan (COOP), which includes assessment of risks, determination of essential functions in case of emergency, communication plans to staff, and regularly reviewing and updating the plan to reflect changes in operations or personnel.

• Acts as the Internal Control Officer in all aspects of the internal controls process:
o Meet with and conduct interview panels with DOB personnel to secure contracting firm for audit.
o Meet with Chamber unit heads to prepare for triennial audit.
o Work with auditors to gather necessary documentation to conduct review.
o Receive and approve draft audit report.

Minimum Qualifications A Bachelor’s Degree and at least six years of progressively responsible relevant work experience, with a focus on public administration and finance. Extensive knowledge of New York State Finance law and experience working in a New York State agency finance office strongly preferred.

Additional Comments All positions within the NYS Executive Chamber require completion of a NYS Police background check prior to appointment.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jennifer O'Connor Teepe, Director of Human Resources

Telephone

Fax

Email Address recruitment@exec.ny.gov

Address

Street NYS Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease include the Vacancy ID number, the title of the position, and a detailed a cover letter with your application.