Position Information

NY HELPNo

AgencyExecutive Chamber of New York State

TitleSpecial Office Assistant

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $60000 to $75000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 20%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Capitol

City Albany

StateNY

Zip Code12224

Job Specifics

Duties Description Under the direct supervision of the Office Services Manager, the Special Office Assistant performs duties related to offices services and maintenance requirements of the Executive Chamber as well as driver for Senior Staff as needed.

Duties:

• Assist with management of the Executive Chamber vehicle pool inventory, including liasing with statewide Fleet Management.
• Transport and/or delivery of assets between offices via fleet vehicle.
• Serve as a liaison with OGS parking management for the purposes of securing employee and visitor parking, as needed.
• Coordinate logistics for events, including press conferences, bill signings, and various meetings for the Governor and Executive Chamber staff at the NYC office.
• Set up and break down any space where special events are taking place.
• Coordinate and maintain acquisition of assets and logistics of office moves.
• Assist staff and prepare work orders for general office maintenance, furniture and equipment repair. Maintain accurate furniture and equipment inventory.
• Coordinate mail/shipping procedures and supply requests with mailroom staff in NYC office.
• Manage master key inventory, issue and track keys provided to staff.
• Organize and manage emergency go bags for staff, including inspection and replenishment of contents.
• Other related duties as required.

Minimum Qualifications At least three years of relevant experience, such as property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention. Possession of a valid NYS Drivers License and ability to lift at least 50lbs is also required for this role.

Additional Comments All positions within the NYS Executive Chamber require completion of a background check prior to appointment. In addition, candidates must possess a valid driver’s license at the time of appointment.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name NYS Executive Chamber Human Resources

Telephone

Fax

Email Address Resumes@exec.ny.gov

Address

Street NYS Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease email your resume to the email listed above with the position title in the subject line.