Position Information

NY HELPYes

AgencyThruway Authority

TitleOffice Assistant 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitTeamsters Local 456 (Thruway Authority)

Salary RangeFrom $41782 to $56538 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 200 Southern Blvd

City Albany

StateNY

Zip Code12209

Job Specifics

Duties Description Under the direct supervision of an Office Assistant 3, the Office Assistant 1 will be responsible for a combination of tasks that include the following:

• Assisting the unit in entering and processing invoices, provides customer service to Authority vendors as well as internally to other units
• P-card packet review
• Pay bills accurately and timely, and follows up and responds to invoice status inquiries
• Process (data enter) all invoices in our Financial System (Oracle) and help resolve issues with invoices, purchase orders, field receipts and vendor statements.
• E-mailing & calling others. The position may also scan invoices into our paperless share drive and/or monitor shared mailboxes
• Process (analyze & data enter) all travel, utility and miscellaneous documents for accuracy, procedures and bulletin/contract adherence
• Various other tasks as assigned.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service to a Grade 6 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.

NY HELPS Qualifications:
There are no minimum education or experience requirements for this title.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments This is a Unit 1 (Teamsters) position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance.


We offer FREE onsite employee parking.


Our telecommuting program offers up to 20% (two days per pay period) upon completion of at least three months of satisfactory performance. Additional policy guidelines and work hours may be discussed during the interview.


ADDITIONAL PAY INFORMATION:
The salary range for this position includes all applicable annual components of pay which are:
Base Pay Range from Hiring Rate $34,782 up to Job Rate $49,538.
Recruitment & Retention Pay: $7,000.


This position may be filled as a traineeship. The starting salaries for this traineeship are outlined below. For current New York State employees, salary is based on the candidate’s salary at the time of hire.


ELIGIBILITY FOR EMPLOYMENT:
All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.

Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

The New York State Thruway Authority is an Equal Opportunity Employer. All individuals including women, people of color, LGBTQIA+, people with disabilities, and veterans are encouraged to apply.

New York State Human Rights Law prohibits discrimination based on age, race, creed, color,?national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.

The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Olivia

Telephone 518-436-2725

Fax 518-471-5076

Email Address CanvassReply7@thruway.ny.gov

Address

Street 200 Southern Boulevard

City Albany

State NY

Zip Code 12209

 

Notes on ApplyingIf interested in this vacancy, please submit a resume and any other documents for proof of eligibility to the contact information in this announcement. You must include the Vacancy ID and Title of the position you are applying for in your email.