Position Information

NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleProgram Aide

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 11 British American Blvd

City Latham

StateNY

Zip Code12110

Job Specifics

Duties Description The incumbent of this position will report to the Office of Disaster Recovery.

Duties include but are not limited to the following:

• Develops and maintains knowledge of all applicable State and Federal laws, rules and regulations relating to recovery programs and grant administration.

• Assists in the preparation, review, evaluation, and analysis of a variety of reports and other documents specific to the assignment. Collects, tabulates, analyzes data, and draws conclusions from analyzed data to makes appropriate recommendations. Also, creates tables and charts and drafts reports to document analyses and procedures.

• Develops, maintains, and updates database programs and methods of data analysis for programs areas. Monitors and evaluates data for deficiencies and assists in correcting problems.

• Liaisons with various agency program staff and other State, local, and federal agencies.

• Organizes and maintains electronic information and documentation for projects, contracts, disaster declarations, financial information, and reports.

• Compiles data and prepares program and financial reports, correspondence, and responses for FEMA, state agencies, and applicants, as directed.

• Assists with preliminary damage assessments and disaster declaration requests.

• Provides logistical support for unit briefings, trainings, and workshops; helps prepare and organize related materials.

• Attends meetings with internal and external stakeholders as needed.

• Completes special projects as assigned.

• Facilitates, participates in, and delivers trainings and to educate applicants and staff on recovery programs and administrative processes.

• Performs other duties as required.

• Potential to supervise permanent, temporary and or contractual staff performing all supervisory duties as required.

• Travel may be required (approximately 10%), including during evening and weekends, depending on mission and assignment.
Possession and maintenance of a valid Driver’s License issued by the Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

Note: Work schedule may vary based on operational need. Occasional overtime may be required.

Minimum Qualifications REASSIGNMENT/TRANSFER

Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 and eligible for transfer under Section 70.1 as appropriate of the Civil Service Law.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.

In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.

In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/SB

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 203507 in the subject line of your application email to HRresumes@dhses.ny.gov.