Position Information

NY HELPYes

AgencyGeneral Services, Office of

TitleOffice Assistant 2 (Stores & Mail) - VID 204380

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 25 Tibbits Avenue

City Green Island

StateNY

Zip Code12183

Job Specifics

Duties Description • Plan and assign daily workload per the facility’s Warehouse Supervisor.
• Assist with receiving and distributing materials, publications, and other promotional items upon request.
• Assist with retrieving and delivering product for tenant agencies at offsite locations.
• Maintain accountability of warehouse items utilizing the inventory system.
• Perform support and clerical work such as process written requests, schedule orders, prepare documents, and other related office activities.
• Ensure proper preparation and submission of Bills of Lading.
• Maintain records and perform routine preventative maintenance checks and services.
• Operate Material Handling Equipment.
• Perform oversight of tenant agency distribution operation.
• Evaluate the quality, quantity, and timeliness of work.
• Perform a full range of supervisory responsibilities.
• Perform other duties as assigned.

Operational Needs:
• Possession and maintenance of a valid Driver’s License issued by the New York State Department of Motor Vehicle is required. Operation of a motor vehicle will be required.
• Ability to bend, lift, climb and to stand and walk for long periods of time.
• Ability to lift a minimum of 70 pounds.
• Flexibility to work in environments of fluctuating temperatures including limited periods outside, year-round.
• May be required to respond to warehouse emergencies 24 hours a day, 7 days a week.


Notes:
*There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

Applicants must possess one year experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

OR
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/AJ

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.