Position Information

NY HELPYes

AgencyGeneral Services, Office of

TitleOffice Assistant 2 (Stores/Mail) (NY HELPS) - VID 204863

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 1220 Washington Ave.

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description • Initiate purchases of stock items for replenishment using credit card and purchase requisitions; complete required paperwork and record accounting in the Statewide Financial System (SFS) and in the AiM Computerized Maintenance Management System.
• Compile, review, and maintain data from contracts, purchase orders, requisitions, and other documents to assess supply needs.
• Verify inventory computations by comparing them to physical counts of stock and investigate discrepancies or adjust errors.
• Load, unload, and place in proper locations deliveries of supplies and materials.
• Issue or distribute materials, products, parts, and supplies and record data into AiM for all transactions.
• Clean and maintain supplies, tools, equipment, and storage areas to ensure compliance with safety regulations.
• Recommend disposal of excess, defective, or obsolete stock.
• Maintain a variety of storeroom records and preparation of weekly and monthly reports.
• Communicate with agency staff, users, and vendors to resolve discrepancies.
• May provide subordinates with specific instructions concerning the preparation of documents, processing of materials and maintenance of records.
• Perform other duties as assigned.

Shift: Monday – Friday; 9:00AM - 5:00PM

Minimum Qualifications Minimum Qualifications Required for Appointment:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

OR; Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the Civil Service Law..

Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/PH

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.