Position Information

NY HELPNo

AgencyHigher Education Services Corporation

TitleOffice Assistant 1

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $21 to $21 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 99 Washington Ave

City Albany

StateNY

Zip Code12110

Job Specifics

Duties Description DUTIES DESCRIPTION:

1. Provide general support to Office Services and MicroRecords staff units as needed. Perform various clerical or office operations tasks such as reviewing, filing, scanning and sending documents and verifying accuracy of data from scanned documents.
2. Load, unload or assist others in unpacking materials and/or unloading
supplies, equipment, and/or furniture, requiring lifting up to 50 pounds.
3. Assist in moving, assembly and disassembly of office furniture (e.g. cubicles,
workstations, tables, chairs, cabinets, etc.)
4. Catalog and route excess supplies and equipment to State Surplus per Office l general services guidelines.
5. Respond to help desk requests for various supplies and or other needs
the agency
6. Distribute general office supplies when requested.
7. Maintain files, correspondence, documents, records, and materials pursuant to
guidelines and regulations
8. Contact various internal and external parties to obtain or clarify information as
directed
9. Assist in gathering or compiling data for reports, tables, or other products.
10. Take periodic physical inventory and maintain perpetual inventory records.
11. Assist as needed in the daily assignments of MicroRecords.
12. Assist as needed in the daily work of the mailroom.
13. Perform other duties as assigned.

Minimum Qualifications PREFERRED QUALIFICATIONS:

• Proficiency in verbal and written communication skills, organizational skills.
• Ability to work independently and in teams to carry out tasks to completion
• Excellent problem-solving and critical thinking skills.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize tasks, in a fast-paced environment.
• Ability to lift up to 50 lbs on occasion.
• Proficiency in Microsoft Office Suite and Webex.

Additional Comments NYS is an equal opportunity employer.

Benefits of Working for NYS

Generous benefits package, worth 65% of salary, including:

Holiday & Paid Time Off

Thirteen (13) paid holidays annually, plus two (2) floating holidays.

Up to Thirteen (13) days of paid vacation leave annually.

Up to Five (5) days of paid personal leave annually.

Up to Thirteen (13) days of paid sick leave annually for CSEA or PEF; up to eight (8) days of paid sick leave annually for M/C.

Up to three (3) days of professional leave annually to participate in professional development.

Health Care Benefits

Eligible employees and dependents can pick from a variety of affordable health insurance programs.

Family dental and vision benefits at no additional cost.

Additional Benefits

New York State Employees’ Retirement System (ERS) Membership

NYS Deferred Compensation

Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds

Public Service Loan Forgiveness (PSLF)

And many more.

PSLF: The Public Service Loan Forgiveness (PSLF) Program allows public service employees to have the remaining balance on direct loans forgiven after 120 qualifying payments are made under an accepted repayment plan while working full-time for an eligible employer. New York State is an eligible employer. More information is available at https://oer.ny.gov/public-service-loan-forgiveness.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Higher Education Services Corporation

Telephone 5184747556

Fax

Email Address resumes@hesc.ny.gov

Address

Street 99 Washington Ave

City Albany

State NY

Zip Code 12110

 

Notes on ApplyingMETHOD OF APPLICATION: Apply by submitting an updated resume and cover letter to Human Resources via e-mail at resumes@hesc.ny.gov by the filing deadline listed in this posting. Please include “3969- Office Assistant 1” in subject line.