Position Information

NY HELPNo

AgencyUniversity at Albany

TitleOffice Assistant 3 (Calculations)

Occupational CategorySkilled Craft, Apprenticeship, Maintenance

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Other (see below)

"Other" Explanation Academic Year 8:00am-4:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address University at Albany (Accounting)

1400 Washington Avenue

City Albany

StateNY

Zip Code12222

Job Specifics

Duties Description The Office Assistant 3 Calculations provides support to the Staff and Senior Accountants and Director in managing various accounting and clerical functions. This role assists with accurately tracking and reconciling all dollars billed, collected, and refunded within the university. Responsibilities include helping to monitor and investigate money deposited into campus funds and supporting the processing of revenue billed and collected by the Student Accounts Office.
o Act as the primary coordinator and point of contact for all journal entry and allocation requests and respond to inquiries
o Review and process various departmental recharges and journal uploads, including investigating errors and variances
o Process expenditure and allocation transfers and research and resolve discrepancies
o Reconciliation of Revenue and Accounts Receivable Reports and identification of discrepancies Independently voucher PELL, SEOG, SUSTA, Direct Lending, etc and file
o Prepare ACH Summaries and send out Remittance emails to various departments. Answer inquiries and train departments on the process
o Run Departmental Queries
o Add and update IFR customer information on Peoplesoft
o Respond to email and telephone inquiries
o Pull and file physical cash sheets
o Maintain, file, and archive all documents (cash sheets, expenditure, allocation and vouchers)
o Print, sort and distribute all vouchers
o General office support including assisting with meeting and travel arrangements, ordering office supplies, and managing maintenance/repair needs of office equipment

Minimum Qualifications Prior to applying, please read the Minimum Qualifications and Operating Needs to confirm eligibility, as this position requires prior permanent New York State service in a qualifying title at a New York State agency.

MINIMUM REQUIREMENTS:

PERMANENT

Candidates must have a reachable score on the Office Assistant 3 (Calculations) list; or
Have a current permanent appointment with 1 year of service as an Office Assistant 3 (Calculations), or in a title eligible for transfer to Office Assistant 3 (Calculations); or
Appointment as Office Assistant 3 (Calculations) here at UAlbany with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
Be a former state employee eligible for reinstatement to the title of Office Assistant 3 (Calculations)
May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Any resumes received that do not meet the above requirements as described will be deemed unqualified.

Additional Comments YOU MUST APPLY ONLINE using this link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=197247
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period.
Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Human Resources

Telephone 518-437-4700

Fax 518-437-4731

Email Address ClassifiedJobs@albany.edu(apply with link below)

Address

Street University at Albany

1400 Washington Avenue, UAB 300

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingYOU MUST APPLY ONLINE using this link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=197247