Position Information

NY HELPNo

AgencyLabor, Department of

TitleProject Manager 1 Trainee 1/2, NYC (NY HELPS)

Occupational CategoryI.T. Engineering, Sciences

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class "Other" (generally Military Law positions)

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County New York

Street Address Department of Labor

100 Church Street

City New York

StateNY

Zip Code10007

Job Specifics

Duties Description The Project Manager 1 (PM 1) will perform fundamental project management activities for small to medium scope projects within the Division of Technology and Innovation. These projects are primarily internal initiatives that support the agency’s technology modernization efforts. The PM 1 will be responsible for supporting project planning, scheduling, and coordination under the guidance of more senior project staff.
Duties include but are not limited to:
• Assisting in the development and refinement of project plans, including defining scope, objectives, and deliverables based on established procedures and guidelines.
• Supporting the identification of project milestones, critical deadlines, and resource requirements.
• Participating in project meetings to document discussions, decisions, and action items.
• Tracking project progress, schedule adherence, and expenditures, and preparing status reports for stakeholders.
• Maintaining project documentation, including schedules, issue logs, and quality metrics, ensuring they reflect current project status.
• Assisting in the review of project proposals and plans to ensure alignment with agency standards and objectives.
• Supporting quality assurance activities related to project deliverables and performance metrics.
• Facilitating communication among team members, stakeholders, and vendors to ensure project activities are coordinated and objectives are met.
• Contributing to the organization and maintenance of project management tools, templates, and repositories.
• Supporting the planning and execution of project close-out activities, including lessons learned sessions and documentation archiving.
• Assisting senior project staff in preparing reports, project inventories, and other documentation necessary for project oversight.
• Providing support in the development of requests for proposals (RFPs) and other procurement activities related to project needs.
• Participating in training or mentoring agency staff on basic project management processes and tools.

Preferred Qualifications:

• Ability to initiate and maintain relationships across a diverse set of stakeholders.
• Project Support Experience: Up to two (2) years of experience providing administrative, coordination, or project support in an office, technology, or government setting.
• Project Management Fundamentals: Demonstrated understanding of core project management principles, including task management, scheduling, milestones, and deliverables.
• Documentation & Reporting: Experience in preparing and maintaining project documentation (e.g., schedules, meeting minutes, action items, issue logs) and supporting project tracking and reporting activities, including compiling information for status updates.
• Vendor Coordination: Experience in administrative vendor management support, including coordinating meetings and communications, tracking deliverables and due dates, maintaining contact information, and assisting with invoice tracking.
• Procurement Familiarity: Familiarity with or experience supporting procurement processes, such as assisting with RFPs, maintaining procurement files, or supporting contract documentation.
• Technical Proficiency: Proficiency with standard office productivity and collaboration tools (e.g., Microsoft Office Suite, SharePoint, Teams, or similar).
• Organizational & Communication Skills: Strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Excellent written and verbal communication skills, with a proven ability to document discussions and action items.
• Team Collaboration: Ability to collaborate effectively with technical staff, program staff, supervisors, and external vendors in a team-oriented environment.
• Education/Training (Desirable): Completion of coursework, training, or certifications in project management, business administration, or information systems is a plus.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.

NY HELPS Non-Competitive Minimum Qualifications:

Project Manager Trainee 1, equated Gr-14
• Four years of experience years of experience in project management which must have included planning and at least three other of the management process groups: origination (including governance work intake, portfolio management, capacity demand planning); initiating; executing; controlling; and, closing; and the development of project management deliverables, such as scope statements, schedules, budgets, quality plans, risk plans, and communication plans.

Project Manager Trainee 2, equated Gr-18
• Five years of experience years of experience in project management which must have included planning and at least three other of the management process groups: origination (including governance work intake, portfolio management, capacity demand planning); initiating; executing; controlling; and, closing; and the development of project management deliverables, such as scope statements, schedules, budgets, quality plans, risk plans, and communication plans.

Project Manager 1, Gr-18
• Six years of experience years of experience in project management which must have included planning and at least three other of the management process groups: origination (including governance work intake, portfolio management, capacity demand planning); initiating; executing; controlling; and, closing; and the development of project management deliverables, such as scope statements, schedules, budgets, quality plans, risk plans, and communication plans.

*An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Note: It is essential that you describe your qualifying education and/or experience as completely as possible when applying, including specific experience with dates. Omissions or vagueness may not be interpreted in your favor.

It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://www.cs.ny.gov/help/ (copy and paste in browser) to register today, in three easy steps.

Competitive Minimum Qualifications:

A review of your state history is needed, if you meet any of the below Permanent Competitive qualifications.

55 B/C Qualifications:
This position is designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/c letter when applying. You must meet the open competitive qualifications from the most recent examination announcement.

52.6 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade (16) or higher determined to be administrative by Civil Service

70.4 Transfer Qualifications:
One year of permanent or contingent-permanent service as a Grade (12) or higher and a passing score on (PCO/PATT) (or PCO - Diversity). Note: Candidates must not have failed the most recent examination for this title. Appointments are made at the Trainee 1 level.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/ .

Additional Comments Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.

Additional location pay is available for the following counties: Bronx, Kings, Nassau, NYC-Manhattan, Queens, Richmond, Rockland, Suffolk, and Westchester, Dutchess, Orange, and Putnam.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

We offer a comprehensive benefits package, including:

• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave

Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Leo Trippen

Telephone 518-457-1020

Fax EFax:5184742871@fax.ny.gov

Email Address YourDOLJourneyIsHere@labor.ny.gov

Address

Street Department of Labor/Personnel

Harriman State Campus Bldg 12 Rm 561

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Labor.

https://on.ny.gov/apply2dol

Vacancy ID: 210509
Title: Project Manager 1 Trainee 1/2, NYC
Location: NYC

Please submit a resume and cover letter demonstrating how you meet the minimum qualifications, including specific experience with dates. It is essential to clearly describe qualifying education and experience when applying; vague or incomplete information may lead to disqualification.

Unofficial transcripts and/or other documents will be required for certain positions as indicated in the minimum qualifications.
All documents must be received by: March 13, 2026.

Upload all documents as unlocked and accessible files.

If experiencing difficulties with the above link, please contact:
YourDOLJourneyisHere@labor.ny.gov

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, Inclusion and Access (ODEIA), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575.)