Position Information

NY HELPNo

AgencyLabor, Department of

TitleProject Coordinator - Facilities Coordinator - Rochester

Occupational CategorySkilled Craft, Apprenticeship, Maintenance

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $34.34 to $34.34 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class "Other" (generally Military Law positions)

Travel Percentage 50%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Monroe

Street Address 276 Waring Rd

City Rochester

StateNY

Zip Code14609

Job Specifics

Duties Description As a Facilities Coordinator in Western NY, you would be the main point of contact for tenant agency representatives and visitors regarding building issues, ensuring customer satisfaction. You would be responsible for maintaining a scheduled maintenance program. Your duties would include, but are not limited to the following:

• Manage work assignments while planning and scheduling work in response to priorities
• Review and complete assigned work orders using a facilities management system.
• Assists in relocations and office moves when required
• Supervise the acceptance, acquisition, and storage of supplies and materials
• Observe and enforce compliance with applicable codes, ordinances, and laws related to building and furniture applications
• Administer a facilities maintenance program by coordinating preventive maintenance with applicable parties
• Perform on-site evaluation of service contracts and allocate resources to accomplish routine activities
• Assist with the coordination of activities related to vendors, contractors, inspectors, and tenants
• Respond to tenant complaints and report to supervising Public Buildings Manager 3 (PBM3) of any/all issues affecting health, comfort, and safety
• Oversee and report actions and ongoing operations related to state and contractual employees engaging in grounds maintenance, parking facilities operations, custodial services, maintenance, and security. Inspect the results for quality and safety.
• Obtain estimates and implements maintenance plans, construction requests, and Preventive Maintenance/Rehabilitation & Improvement (PMR&I) plans including security, health and life safety, parking, and emergency procedures under the guidance of a PBM3.
• Communicate clearly and professionally with employees, landlords, building management, and vendors both through email and verbal conversations
• Manage the demands of several facilities, ensuring consistency of operations, while advising supervising PBM3 on unique situations.
• Some daytime regional travel may be required
• Additional duties assigned as needed

Minimum Qualifications Either 1. five years of experience managing an occupied commercial building with that MUST include the direct responsibility for building maintenance (including HVAC), minor building rehabilitation AND one or more of the following three areas: grounds maintenance, security and access control, or cleaning oversight including sanitary requirements and inspection. In addition, at least one of the five years must include supervision of service contractors or in-house staff including plumbers, electricians, carpenters and other skilled trades persons.

Or 2. 60 semester credit hours in architecture, architectural technology, construction management, construction technology, engineering, engineering technology, facilities management, business, business administration, or public administration AND three years of experience managing an occupied commercial building that MUST include the direct responsibility for building maintenance (including HVAC), minor building rehabilitation AND one or more of the following three areas: grounds maintenance, security and access control, or cleaning oversight including sanitary requirements and inspection. In addition, at least one of the three years must include supervision of service contractors or in-house staff including plumbers, electricians, carpenters and other skilled trades persons.

Or 3. 120 semester credit hours in architecture, architectural technology, construction management, construction technology, engineering, engineering technology, facilities management, business, business administration, or public administration AND two years of experience managing an occupied commercial building that must include the direct responsibility for building maintenance (including HVAC), minor building rehabilitation AND one or more of the following three areas: grounds maintenance, security and access control, or cleaning oversight including sanitary requirements and inspection. In addition, at least one of the two years must include supervision of service contractors or in-house staff including plumbers, electricians, carpenters and other skilled trades persons.

**Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfm.

In addition to the above qualifications, you must also have:
• Ability to initiate and maintain relationships across a diverse set of stakeholders
• A valid NYS Class D License
- Ability to lift 50 lbs, operate material handling equipment
• Ability to work independently
• Familiarity with reading floorplans and blueprints
• Ability to perform general maintenance tasks (ex. mounting pictures or shelves; move and assemble furniture; measure items, walls, and space using a tape measure; etc.)

Additional Comments If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.

Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location.

We offer a comprehensive benefits package, including:
•13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
•Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
•Choice of several affordable and competitive health insurance plans
•Dental and vision insurance plans at no additional cost
•Membership in the NYS Employee’s Retirement System
•NYS Deferred Compensation Investment Plan
•Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
•Eligibility to apply for tuition reimbursement for qualifying employees and courses
•Paid Parental Leave

Our mission is to provide outstanding services to our customers - the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Leo Trippen

Telephone 518-457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address YourDOLJourneyIsHere@labor.ny.gov

Address

Street New York State Department of Labor

State Office Campus, Building 12, Room 561

City Albany

State NY

Zip Code 12203

 

Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Labor.

https://on.ny.gov/apply2dol

Vacancy: 211620
Title: Project Coordinator - Facilities Coordinator
Location: Rochester

Please submit a resume and cover letter demonstrating how you meet the minimum qualifications, including specific experience with dates. It is essential to clearly describe qualifying education and experience when applying; vague or incomplete information may lead to disqualification. Unofficial transcripts and/or other documents will be required for certain positions as indicated
in the minimum qualifications.

All documents must be received by: March 27th, 2026.

Upload all documents as unlocked and accessible files. If experiencing difficulties with the above link, please contact: YourDOLJourneyisHere@labor.ny.gov Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, Inclusion, and Access (ODEIA), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575.)