Position Information

NY HELPYes

AgencyHomeland Security and Emergency Services, Division of

TitleOffice Assistant 2 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Oneida

Street Address State Preparedness Training Center

5900 Airport Road

City Oriskany

StateNY

Zip Code13424

Job Specifics

Duties Description The incumbent of this position will report to the Training Unit within the State Preparedness Training Center.

Duties include but are not limited to the following:

·Assist in the registration of prospective students for SPTC courses.

·Maintain detailed training records of students who attend training at the SPTC.

·Ensure prerequisite requirements are met prior to enrolling students.

·Send appropriate correspondence to prospective students regarding enrollment status.

·Assist with check-in and ID confirmation of students upon arrival to the SPTC.

·Assist other office staff members in their duties and fulfill their duties in their absence.

·Answering a multi-line phone system; taking messages and transferring or announcing calls to the appropriate receiver.

·Respond to email inquiries from customers with little to no direction.

·Maintain files, correspondence, documents, records, and materials.

·Perform routine office support activities including scanning and photocopying.

·Maintain accurate records of meeting discussions and organize them for distribution as needed.

·Track and maintain various records and/or reports using various agency systems such as the State Learning Management System (SLMS) and Acadis Learning Management System (LMS).

·Create course offerings, student profiles, and course completions in Acadis LMS.

·Proficiency in Microsoft Word, Excel, Outlook, and other software applications adopted for use by NYS DHSES.

·Maintain efficient organizational and technical skills will scheduling and performing work assignments.

·Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle is required or otherwise demonstrate their capacity to meet the transportation needs of the job.

·Other duties as assigned.

Minimum Qualifications NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

One year of clerical experience.

TRANSFER

Applicants may also be appointed to this position if currently reachable of the appropriate eligible list; OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as an Office Assistant 2 and are interested in reassignment; OR are a current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 07 and eligible for transfer under Section 70.1 appropriate of the Civil Service Law.

NOTE: Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for another appointment method. You are encouraged to access GOT-IT on the Career Mobility website

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

***This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.

In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.

In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/MC

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Building 7A

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 212311 in the subject line of your application email to HRresumes@dhses.ny.gov