Position Information

NY HELPYes

AgencyFinancial System, Statewide

TitleProject Manager 1/Trainee 1, Ref. #26-07

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address Statewide Financial System

W. A. Harriman State Office Building Campus, Bldg. 5

City Albany

StateNY

Zip Code12227

Job Specifics

Duties Description The Statewide Financial System (SFS) Portfolio and Project Management Bureau is looking for a motivated Project Manager 1 (trainee) who is ready to launch a meaningful career in the public sector. Whether you’re a new graduate or a professional ready for a rewarding pivot into civil service, this is your chance to learn and master the project management lifecycle—from initial planning to final execution.

For our project managers, precision and attention to detail is key, but it’s also our authenticity and communication skills that make us successful. We’re seeking candidates who understand that hitting deadlines requires more than just a timeline; it takes the skills to build trust, motivate colleagues, and navigate team dynamics with ease. Whether you’re completing administrative tasks, tracking metrics, or facilitating a routine project meeting, you will help project teams finish their work successfully.

If you’re proactive, naturally organized, and ready to learn, we want your energy. Apply today and bring your passion for order and appreciation for clear communication to a supportive environment ready to invest in your professional growth!

General responsibilities include:

• Execute Bureau operational business processes
-Follow and execute SFS' prescribed approach to project management and change request management (e.g., migration of code through our system development lifecycle)
• Serve as a Project Manager on assigned projects
-Execute project activities assigned by senior Project Managers to ensure project objectives are met (this may involve working outside of normal business hours)
-Assist in the development and routine maintenance of MS Project schedules
-Assist with documentation and follow ups related to meeting notes, action items and decisions
• Learn, use, and advocate for project management best practices
-Assist in defining and/or identifying updates to project management standards and best practices at SFS
-Assist in developing and identifying needed project management templates to support SFS or customer business processes
• Demonstrate effective scheduling and time management
-Ensure project meetings are planned and managed in line with SFS expectations such as clear communication of each meeting's duration, objectives, action items, and decisions
• Maintain effective, accurate communication with SFS and project leadership via presentations, reports, and meetings
-Ensure communication tools are maintained, accurate, and reflect current project status on a routine basis
• Demonstrate a Commitment to Work Quality
-Routinely takes proactive steps to assess in-progress and completed work for opportunities for improvement and lessons learned
-Perform self-analysis and takes corrective actions when constructive feedback is provided by peers, supervisors, and project leadership

Minimum Qualifications Candidates must be reachable on the Project Manager 1, G-18, Civil Service eligible list OR have one year of permanent competitive service as a Project Manager 1, G-18. Also open to NYS employees at or above G-16 who are eligible for transfer under Section 52.6 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grade levels. In order to qualify for a Section 52.6 transfer, candidates must have one year of permanent competitive service in an administrative title as defined by Section 52.6. Examples of qualifying Section 52.6 titles include Business Systems Analyst 1, G-18; and Information Technology Specialist 2, G-18.

OR

To qualify for an appointment into this traineeship:

1. Current New York State employees, with one year of permanent service in a grade 11 or higher title eligible for transfer under Section, 70.1, 52.6 or 70.4* of the Civil Service Law.

2.Immediately reachable on the PCO eligible lists.

NYHELPS Qualifications:

A bachelor's or higher degree.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. If a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Preferred Skills and Experience:
• Awareness of various project management methodologies, principles, and tools and/or accounting processes.
• A proactive mindset interested in continuous improvement.
• Ability to build trusted relationships and maintain a positive work environment.
• Strong active listening skills and attention to detail.
• Strong written, verbal, organizational, and presentation skills.
• Flexibility, including adapting to changes in direction based on project needs and working non-standard hours when required.

Additional Comments You are advised that, should you accept a job offer with the
SFS, you may be required to be fingerprinted.

SFS is the organization that manages the enterprise financial
system that supports the business of New York State
government. SFS is an independent entity jointly governed by
the Office of the State Comptroller and the Division of the
Budget.

As one of the largest public sector enterprise financial systems in
the United States, SFS processes an average of 22,000 voucher
transactions daily and about $150 billion in payments per year
using Oracle PeopleSoft technology. SFS staff provides extensive
operational support to over 70 NYS agencies and authorities. SFS
continues to work on major initiatives to expand the use of
system functionality and works collaboratively with agencies and
the NYS Office of Information Technology Services clusters that
support IT systems across the State.

Currently, we are looking for motivated, highly qualified
professionals who can lead and support on-going
transformational statewide information technology projects.
Working as part of the team at SFS provides a great opportunity
to be part of a mission-driven organization that strongly supports
its employees’ professional growth and development through
training opportunities and knowledge sharing. You would also be
able to see your work directly support the transformation of
business processes supporting NYS government.

More About SFS

We are an innovative team of experts specializing in enterprise
resource planning (ERP), financial operations, business analysis,
information technology, project management, service delivery,
training, change management and stakeholder relations. Since
our inception, our focus has been to meet our customers’
financial processing needs, ensure the integrity of State financial
data and lead future migrations from existing agency financial
systems into one integrated financial management system.

To learn more about SFS, visit our website at www.sfs.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name SFS Personnel

Telephone

Fax

Email Address personnel@sfs.ny.gov

Address

Street 1220 Washington Ave

Building 5

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingTo apply, please send a cover letter and resume by e-mail. Files should be named using the format: "Last Name First Initial resume.pdf or doc" and "Last Name First Initial cvr ltr.pdf or doc". Please include your current Civil Service title and grade (if applicable) and be sure to indicate that you are applying for the position of Project Manager 1, Ref. #26-07.