Position Information

NY HELPYes

AgencyTransportation, Department of

TitleAdministrative Specialist 1

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYS Department of Transportation - Office of Modal Safety & Security

50 Wolf Road

City Albany

StateNY

Zip Code12232

Job Specifics

Duties Description • Serves as a point of contact and maintains communications with Federal Motor Carrier Safety Administration oversight program (State Safety Data Quality/SSDQ) and the CVSA InfoSys Committee to keep executive management apprised of data quality issues, progress, and solutions and to advocate for NYSDOT program interests in national forums.
• Coordinates with the NYSDOT Traffic and Safety Program, contracts management, regional DOT offices, and IT vendors to track program needs and oversee data exchange activities with partner agencies and the federal program.
• Research, design, and distribute educational and outreach materials (such as brochures, guides, and presentations) for law enforcement, field staff, and the public regarding proper data collection, Weigh-in-Motion (WIM) system usage, and data applications.
• Assists in analyzing, preparing, and revising core program planning documents, including the Program Plan/Top Level Design (PP/TLD) for the ITD program, and advancing capital projects for intelligent transportation enforcement systems and OMSS data systems such as HOOCS, CARCERT, and REGCOMP.
• Facilitates the Request for Proposal (RFP) process for contractual services and manages procurement functions related to purchase orders, formal contracts, and B1184 budget requests.
• Coordinates with the Bureau Grants Manager and external partners like the New York State Police (NYSP) to administer Federal Highway Administration (FHWA) grants for passthrough purchases (such as the portable truck scales program).
• Obtains, develops, and clarifies financial information to assist in preparing the ITD program budget, coordinates with the Bureau Grants Manager and the Transportation Budget Bureau to verify funding availability.
• Provides guidance and supervision over Bureau procurement staff; develops training materials to ensure staff follow proper procurement guidelines and respond to purchasing requests from field inspectors/investigators.
• Serve as an IT requestor and field inspector/investigator support resource; define program area business needs into technical requirements for NYS Office of Information Technology Services.
• Manages and coordinates the submission, tracking, and follow-up of IT service requests via the ServiceNow catalog on behalf of program staff.
• May supervise professional and support staff assigned to the office.


Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

Administrative Specialist 1: Six years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.

*Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Additional Information

Applicants must be currently authorized to work in the United States on a full-time basis.

*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.

Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfmt

The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedules

DOT is an equal opportunity employer. Disabled persons are encouraged to apply.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Modal Safety and Security

Telephone

Fax

Email Address dot.sm.mo.operations.personnel@dot.ny.gov

Address

Street NYS Department of Transportation - Office of Modal Safety and Security

50 Wolf Road, POD 5-3

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest, a current resume, and a copy of required transcripts (if applicable), titled by last name, with the Notice Number MO-26-230 and last name in the subject line and referenced in the letter of interest, no later than June 26, 2026 to:
New York State Department of Transportation
Office of Modal Safety & Security
50 Wolf Road, POD 5-3
Albany, NY 12232
Email: dot.sm.mo.operations.personnel@dot.ny.gov