Position Information

NY HELPYes

AgencySUNY Fredonia

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $42641 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Chautauqua

Street Address 280 Central Avenue

City Fredonia

StateNY

Zip Code14063

Job Specifics

Duties Description Fredonia's Facilities Services department seeks qualified candidates for a full-time, 12-month, Office Assistant 2, SG9, administrative support position. Working in a team-oriented environment and utilizing a working knowledge and understanding of SUNY and campus policies and procedures, the successful candidate will be responsible for a variety of duties that are not limited to, but will include the following:

-Serve as first point of contact for facilities services department by providing warm, professional courteous assistance to students, vendors, contractors, staff, faculty, and community members.
-Provide office support. Print, scan, copy, file, answer telephone calls/ transfer calls, check answer machine, take messages. Prepare meeting minutes as required. Maintain a clean, tidy and organized office area, file paperwork and records, order office supplies.
-Support, process and coordinate office functions as needed in an efficient and timely manner. Examples may include distribution of office mail, process department overtime record keeping and database entry, travel arrangement documentation, place routine service calls, coordinate two-way radio repairs, clear paper jams from printer, coordinate printer service. Process COS forms for department, schedule meetings as needed, make updates to department website as needed.
-Process department purchasing. Using requisitions and procurement card; create requisitions in FredMart, attach quote(s). Order items through Jagger as needed.
-Complete receivers in a timely manner. Resolve work problems related to vendor invoices/receivers. Keep accurate records related to purchase order/receivers. Maintain receipt files. Reconcile p-card transactions and request journal transfers as needed. Compile monthly reports for Director's review.
-Close out completed purchase orders working closely with accounting and purchasing departments. Support department end of year purchase order close out.
-Verify, maintain up-to-date records and request as needed, vendor paperwork including OGS Forms B&C, W9 and insurance documents.
-Manage fleet vehicle request forms, including van assignments. Verify LENS status process fleet key distribution, collect and input data monthly for vehicle recharges.
-Coordinate student key sign out - including processing of touch net and cash deposits and data entry in student key database.
-Generate, convert, close out and print work orders. Add new employees, remove inactive employees from database, update hourly rates. Charge parts to appropriate work orders.
-Other duties as assigned by Director.

Minimum Qualifications One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher

OR: One year of clerical experience

Additional Comments The hiring salary for an SG 09 is $42,641 annually. This is a full-time, 12-month, contingent permanent, day shift position that is represented by CSEA.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone 7166733434

Fax 7166733210

Email Address Human.Resources@fredonia.edu

Address

Street 280 Central Avenue

511 Maytum Hall

City Fredonia

State NY

Zip Code 14063

 

Notes on Applying*Please go directly to our website to apply: http://fredonia.interviewexchange.com/jobofferdetails.jsp?JOBID=203874