Position Information

NY HELPYes

AgencyTransportation, Department of

TitleAdministrative Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS)

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $56183 to $88970 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYSDOT - R1 Design

50 Wolf Rd

City Albany

StateNY

Zip Code12232

Job Specifics

Duties Description Duties Description:

The candidate in this position will report to the Regional Design Engineer and provide administrative and staff support for the Regional Design Group.
Duties may include, but are not limited to:
?? Assist with personnel activities for the Design Group (such as posting for vacancies, preparing hiring packages, arranging interviews and obtaining and reviewing credentials, references, and other required documentation to support transactions and decisions about hiring and promoting, onboarding request, Security Desk contacts/admission, etc.).
?? Managing office support activities (supply ordering/monitoring, mail deliveries and distribution, equipment maintenance).
?? Managing personnel activities and acting as liaison between the Design Group and Admin/Personnel.
?? Serve as the Training/WLDB liaison for the Design Group and monitor yearly completion of mandatory trainings for all employees and interns.
?? Track and monitor completion of all required probation reports and traineeship development plans and ensure timely submission to HR/Personnel for processing.
?? Effectively communicate via phone, email, and in person with a wide variety of state employees/agencies, executive management staff at Main Office and around the Regions, job applicants, vendors, etc.
?? Coordinate project archiving, including processing archive disposition notices and archive retrieval requests.
?? Other duties as assigned and can be discussed further at the interview.


Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications Minimum Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

Administrative Specialist Trainee 1: Four years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist Trainee 2: Five years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist 1: Six years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.


*Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Additional Information

Applicants must be currently authorized to work in the United States on a full-time basis.

*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.

Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfmt

The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance
with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedules


DOT is an equal opportunity employer. Disabled persons are encouraged to apply.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Patricia McCarthy

Telephone

Fax 518-457-1570

Email Address HR-Personnel@dot.ny.gov

Address

Street NYSDOT - Personnel Bureau

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingTo Apply:

Qualified candidates should submit a letter of interest, a current resume, and a copy of required transcripts (if applicable), titled by last name, with the Notice Number R01-26-096 and last name in the subject line and referenced in the letter of interest, no later than 10/1/2026 to:

NYS Department of Transportation
Attn: Patricia McCarthy
Personnel Bureau
50 Wolf Road Albany, NY 12232


Email: HR-Personnel@dot.ny.gov
Fax: 518-457-1570