Position Information

NY HELPSNo

55-b/c EligibleNo

AgencyState, Department of

TitlePublic Information Specialist 1 (NY HELPS) - Vacancy ID #228583

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $33.51 to $42.61 Hourly

Employment Type Full-Time

Appointment Type Temporary

InternshipNo

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code12231

Job Specifics

Duties Description The Public Information Specialist 1 duties in Division of Administrative Rules will include but are not limited to the following:

Position Description:
The Division of Administrative rules is seeking a temporary, hourly Public Information Specialist to provide critical technical support in eliminating the backlog of the New York Codes, Rules and Regulations (NYCRR). The primary focus of this position is to perform detailed proofreading of regulatory filings and research, compile, and draft the official "historical notes" that track regulatory amendments over time. This is focused entirely on quality control, historical accuracy, and expediting the publishing pipeline.

Core Duties:
• Meticulous Proofreading: Perform detailed, line-by-line proofreading of backlogged regulatory filings against original agency submissions to ensure absolute accuracy in spelling, punctuation, formatting, and legal citations.
• Historical Note Compilation: Research, verify, and draft official NYCRR historical notes (tracking the history of section changes, effective dates, filing dates, and statutory authorities) to ensure the historical record of the code is accurate and complete.
• Backlog Preparation & Document Triage: Organize, review, and prepare backlogged regulatory files for the digital coding team (XMUHTML), ensuring all necessary components are present and formatted correctly to speed up the final publishing process.
• Citation & Cross-Reference Verification: Verify legal citations, statutory authorities, and internal cross-references within regulatory texts to identify and flag discrepancies for senior editors.
• Quality Control Support: Assist full-time staff with final quality assurance checks on proofed documents before they are queued for digital publication.

Minimum Qualifications The minimum qualifications for Non-Competitive appointment are:

Public Information Specialist 1: Six years of experience in public or governmental relations, and/or in writing or producing content for various media.

*Substitutions*

*An associate's degree in media, new media, English, communications, journalism, broadcasting, public relations, films, TV productions, or digital marketing can substitute for two years of specialized experience; a bachelor's in these fields can substitute for four years; and a master's degree in these fields can substitute for an additional year of specialized experience.

COMPETITIVE MINIMUM QUALIFICATIONS:

CIVIL SERVICE LIST APPOINTMENT: Candidates must be reachable on the appropriate Civil Service eligible list.

TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55-B/C service in a title SG-16 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

PREFERRED QUALIFICATIONS:
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
• Strong proofreading, editing, or clerical experience with legal, regulatory, or highly technical documents.
• Excellent attention to detail and ability to perform repetitive, high focus tasks accurately.
• Familiarity with legal citation formats or historical research.
• Proficiency in Microsoft Word and basic database navigation.
• Experience with coding for publications.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

The NYS Department of State does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources / NPD

Telephone (518) 474-2752

Fax (518) 402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and degree/transcript (if applicable) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.

The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

The NYS Department of State does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
NPD