Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Alfred E. Smith State Office Building

80 South Swan Street

City Albany

StateNY

Zip Code12210

Job Specifics

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55b/c service as a SG-9 or higher and otherwise eligible for transfer under Civil Service Law. Candidates on the eligible list will be canvassed and need not respond to this posting.

Preferred Qualifications: Proficiency in Microsoft Office suite, particularly Excel, to develop and maintain spreadsheets; ability to edit packages and PowerPoint presentations; ability to work well in a busy office environment; ability to multitask and deal with shifting priorities; ability to deal with sensitive and graphic case information; and excellent communication skills.

Duties Description The Secretary 1 provides administrative support to the Law Enforcement and Legal Services Unit for a staff of nine people. The Incumbent is also responsible for managing the Motor Vehicle Theft and Insurance Fraud Prevention (MVTIFP) Board and the associated meetings.

The Secretary 1’s duties will include, but will not be limited to: preparing, formatting and finalizing contracts for submission to the Office of Financial Services; utilizing Grant Management System to upload documents and emails as needed; preparing award letters and emailing the letters to recipients; preparing, setting up and taking minutes of quarterly MVTIFP Board Meetings; assisting members of the MVTIFP Board with travel arrangements and vouchers; answering calls and directing them appropriately; assisting with daily operations of the unit; preparing, managing and filing correspondence, memos, reports and other documents; preparing letter merges using data systems and Word documents; submitting and tracking purchase and travel requests for the unit; and serving as a backup for other units as needed.

Additional Comments REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra vanKampen, Director of Workforce Diversity and Equity Programs at (518) 485-7962.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Theresa Scrodanus

Telephone (518) 457-3875

Fax (518) 457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street Alfred E. Smith Building

80 South Swan St.

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting # 27415 in you email / cover letter.